Location: San Juan Capistrano, CA Job Id: 713 of Openings: 1 ADMINISTRATIVE ASSISTANT - I.T. Ensign Services, Inc. (“ESI”) is seeking an experienced Administrative Assistant to work in our I.T. Department located in its San Juan Capistrano Service Center, California. About the Company ESI currently serves over 348 health care operations including skilled nursing facilities, assisted living facilities, and other ancillary service providers. These operations have no corporate headquarters or traditional management hierarchy. Instead, they operate independently with support from the “Service Center,” a world-class service team that provides centralized legal, human resource, training, accounting, Information technology and other resources necessary to allow on-site leaders and caregivers to focus on day-to-day care and business issues in their facilities and operations. About the Opportunity This individual will perform a variety of administrative duties in support of the Chief Information Officer (CIO) and the Chief Technology Officer (CTO). Work assignments can be complex in nature, where some independent judgment, tact, creativity, and initiative are required. Duties Performs a full range of administrative duties for the CIO and the CTO, including calendar management, travel arrangements, writing/typing notes, and correspondence, completing expense reports, and maintaining confidential records. Assists with the preparation of CIO and CTO meetings, includes assisting with agenda preparation, meeting logistics, compiling data, following up with team members on assignments, and working with the meeting facilitator to finalize the meeting minutes. Reviews, requests, schedules appointments and meetings, conference calls and other department events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other equipment/materials if required. Maintains IT department org chart(s) and email distribution lists. Assists with travel arrangements for the CIO and CTO. Writes clear and well-structured business requirements, work instructions and/or other related documents as required. Preferred Experience/Qualifications High School diploma or higher Three (3) plus years’ experience as an Administrative Assistant (or similar role) providing support to executive(s) in a fast-paced environment. Proficient in MS Outlook, Teams, Word, Excel, and PowerPoint skills Excellent customer service, interpersonal and communication skills Organization and attention to detail/deadlines is critical. Able to work well with others and participate in a team environment – being a team player is also critical to success in the position. IT Background and/or experience supporting IT Department is preferred but not essential. Additional Information Position Type: Full-Time, on-site Employee Salary: $75,000K - $95,000K DOE Benefits: Medical, Dental, Vision, Flexible Spending, Life & AD&D Insurance Plans, 401(k) with matching contribution, vacation, sick and holiday pay Location: San Juan Capistrano, California Schedule: 8:30am – 5:00pm Monday to Friday. Pre-employment criminal background screening required. Ensign Services, Inc. is an Equal Opportunity Employer. J-18808-Ljbffr