Description Classification: Non-Exempt
Reports to: Accounting Payable Manager
Essential Duties and Responsibilities • The essential functions include, but are not limited to the following: • Collaborating with internal departments to gather, analyze, and interpret relevant financial data. • Receiving, processing, verifying, and reconciling invoices. • Comparing system reports to balances and verifying entries. • Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies. • Issuing purchase order amendments and stop payments. • Reconciling account transactions with the general ledger. • Performing recordkeeping and preparing financial reports. • Maintain vendor files (W9) and process 1099 filings. • Reviewing, auditing, and processing credit card statements. • Keeping informed of regulatory requirements and best practices in accounting. • Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices. • Performing other duties as assigned Competencies - Financial Management.
- Ethical Conduct.
- Thoroughness.
Supervisory Responsibility This position has no supervisory responsibilities.
Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type/Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday 8:00 a.m. to 4:30 p.m.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Requirements Required Education and Experience • High school diploma or equivalent • At least 2-3 years' experience as an accounts payable specialist, or similar. • In-depth knowledge of accounts payable principles, accounting standards, and industry regulations. • Extensive experience in account reconciliation. • Keen attention to detail. • Great time management and organizational skills. • Excellent collaboration and communication abilities.