Regional Operations Manager

job
  • AIPAC
Job Summary
Location
Plantation ,FL 33388
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
19 Dec 2024
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Job Description
Summary: The Southern States Regional Operations Manager manages the day-to-day office operations for the Florida and Atlanta offices. This position is located in Plantation, Florida and reports to the Regional Operations Director, who also sits in Florida. Required travel 5-10%.Job Duties & Responsibilities:

Office Operations

  • Manage daily office operations, including mail, deliveries, and shipping
  • Monitor inventory of office and kitchen supplies and order supplies as needed
  • Liaise with building management for maintenance requests
  • Implement security procedures in coordination with national security team
  • Liaise with national IT department for all office needs
  • Prepare office for staff meetings/events; maintain order and cleanliness of common office areas
  • Manage shared office calendars and Senior Staff calendars
  • Assist with onboarding schedules, materials, IT set up, and HR processes for new hires
  • Help organize and plan office team-building activities, holiday parties, etc.
  • Ensure quality control and fiscal responsibility in all office operations
  • Other duties as assigned


Financial Operations

  • Receive and process all checks and fulfill credit card processing as needed
  • Create end-of-month and end-of-year pledge reports for Regional Director approval
  • Manage the regional office corporate cards for office and event expenses
  • Submit expense reports on behalf of Regional Directors and office corporate cards
  • Submit invoices with appropriate coding for payment
  • Work with Program Director to track and maintain office budgets


Development Support

  • Process all pledges and payments
  • Create and distribute invoices for donor billing purposes as needed
  • Maintain and update donor database in Salesforce
  • Provide administrative support for Senior Staff as needed
  • Assist team members in preparation of materials for meetings and events


Qualifications/Skills:

  • Strong PC proficiency and competence in MS Word, Excel, and Outlook
  • Ability to learn quickly and develop proficiency in internal software systems, including Salesforce, Smartsheets, Outreach, Slack, AnyBill, Concur, and Ultipro
  • Self-motivated, independent, detail oriented, and highly organized
  • Able to juggle multiple priorities with excellent time management and communication skills
  • Ability to work well with colleagues in a professional and collegial manner
  • Previous administrative experience preferred
  • Bachelor's degree required


AIPAC offers a competitive and comprehensive benefits package that contributes to employees overall total compensation package. We are currently working remotely two days a week, and in our offices the other three. AIPAC is an equal opportunity employer.

Posting Instructions

  • Please provide a cover letter with a resume to be considered. Incomplete applications with missing documentation will not be considered.
  • If applying for more than one position please use the 'Attachment' function to attach a position-specific cover letter.
  • Please use your legal names when completing the employment application (no nicknames).


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