At Imagine we go beyond print to help our clients to deliver game-changing visual communications from concept to delivery that set the standard for our industry. The first step in this process is hiring great employees! Our innovative teams are the most committed, highly experienced artisans in the business. We are committed to delivering high-quality marketing solutions, in every environment and campaign, helping our clients capture the heart, minds, and loyalty of their customers. For more than 30 years, The Imagine Group has established itself as one of the most influential and innovative visual communications companies in the industry. Join us and let's Imagine a better way together.

Position Summary:

The HRIS & Payroll Manager is responsible for managing Imagine's Payroll and HRIS system and ensuring that we continually optimize and develop to ensure the best service capability to the organization. The individual will lead the continuous development of our HRIS system and any applicable implementations/ system RFPs. The person will be the primary support point for business process design and configuration, self-service workflows, maintenance, data integrity and security, data analysis, and systems integration. This position is also responsible for oversight and execution of the bi-weekly payroll processes, maintaining a variety of records and information, ensuring compliance with appropriate regulations.

Essential Functions and Responsibilities:

• Overall ownership for the ongoing design, optimization, and maintenance of the HRIS System.

• Oversee the payroll function as direct manager for payroll in North America, successfully managing multiple payroll processing for a weekly and bi-weekly payroll schedule with all required federal, state, and local filings.

• Processing of all payroll activities, including bi-weekly and monthly payrolls, resolving discrepancies, payroll tax fillings, W-2, garnishments, and levies.

• Ensure up-to-date documentation of system functions, processes, and capabilities.

• Recommend changes to business processes/workflows to improve the delivery of HR services to the organization.

• Serve as a strong consultative partner to business and functional leaders to continuously improve service delivery.

• Contribute to governance process, security, compliance, road mapping exercises, and cross-functional resource planning.

• Drive the deployment of feature releases and system maintenance.

• Evaluate system utilization, identify system modifications and enhancements.

• Ensure the day-to-day systems support is efficiently managed with a focus on providing simplified tools for users.

• Maintain data integrity by regularly auditing and analyzing HR data.

• Oversee all system upgrades, integrations, and additions.

• Design, implement and communicate HRIS related processes and controls.

• Ensure all HRIS related systems are compliant with data protection laws.

• Own decisions about payroll administration globally by consulting with regional HR directors and payroll providers.

• Maintain and process required documentation and forms related to the payroll function.

• Establish, implement, and maintain appropriate controls and processes to ensure all payroll related activities are compliant and follow state, federal or relevant local laws.

• Responsible for the oversight of the payroll system regarding updates or changes needed to accurately track and facilitate payment calculation for activities such as termination, new hires, etc.

• Ensure the appropriate set up and implementation of new tax jurisdictions.

• Maintain thorough and current knowledge of all regulations and laws pertaining to payroll practices.

• Identify areas of opportunity to improve processes, functionality, and workflow, and maximize technological capabilities to reduce manual processes.

• Understands HR technology best practices and makes recommendations to management.

Mandatory Qualifications:

• Bachelor's degree in human resources or related field or equivalent prior work experience
• 5 or more years of HRIS and Payroll experience
• 2+ years of Supervisory experience
• Significant experience with report writing and dashboard creation

Preferred Qualifications:

• American Payroll Association (APA) Certification
• Experience running multiple state payrolls
• Familiar with local and state taxation guidelines
• Ability to work in a fast paced environment
• Experience with HRIS Program implementations
• Experience with Paylocity, Workday, ICMIS, and/or UKG Pro

The national pay range for this role is $90,000- $120,000 year. The pay range may be slightly lower or higher based on the geographic location. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. Imagine offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, caregiver leave, adoption assistance, and employer/partner discounts.

Imagine is an equal opportunity employer and does not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Diversity and Inclusion is not just a checked box, it is a critical part of our commitment to deliver innovative solutions to our clients and provide a great place to work for our entire Imagine family. We are focused on building a diverse and inclusive workforce. If you are excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.