The HR System Administrator supports and maintains the Human Resource Information System (HRIS) and Applicant Tracking System (ATS). This individual serves as a technical point-of-contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The HR System Administrator supports HRIS upgrades, patches, testing and other technical projects as assigned.
ESSENTIAL DUTIES:
· Primarily accountable for the creation and management of efficient HRIS processes and record keeping across the suite of HR systems, including talent systems.
· Ensures optimal implementation, configuration and management of HR systems, processes and data.
· Ensures all employee records are maintained to applicable regulatory and Lewis’s standards.
· Recommend investment strategies for HRIS and data management processes.
· Recommends processes/customer service improvements, innovative solutions, policy changes and major variations from established policy for approval.
· Provides guidance to all HR staff on efficient and accurate use of core HR processes, to include company-wide processes (e.g. open enrollment, merit increases, recruitment, etc.).
· As required, may be accountable for the development of sophisticated analysis of HR data in support of Lewis talent programs and retention of employees.
· Accountable for supporting a broad spectrum of HR functions which may include tracking key performance indicators, analyzing market data and compensation programs, annual salary process, responding to surveys, conducting research and analysis to address a variety of issues and challenges related to human resources, including delivery of services
· Creating and maintaining an environment in which accurate, clean HR data is accessible to appropriate users and HR professionals
· Provides support for HRIS including researching and resolving HRIS problems, unexpected results or process flaws, performs scheduled activities and recommends solutions or alternate methods to meet requirements.
· Assists with reviewing, testing and implementing HRIS modules and other systems or vendors including upgrades or patches.
· Partners with the IT department and assists in troubleshooting integration files between systems.
· Coordinates application of upgrade or fix.
· Maintains HRIS system tables and documents the process and results.
· HRIS security role creations in conjunction with HR Leadership.
· Manage and assign security roles.
· Serves as a key liaison with department leadership and third parties when other systems require attention. (I.e. Tiempo, Insurance Carriers, Ovation, etc.)
· Writes, maintains and supports a variety of reports and queries utilizing appropriate reporting tools. Working with IT CDAG team for more complicated report writing and connecting with other systems.
· Assists in development of standard reports for ongoing customer needs.
· Assists with maintaining data integrity in systems by running queries and analyzing data.
· Maintains awareness of current trends in HRIS with a focus on product and service development, delivery and support and applying key technologies.
· Examines trends in information systems training, materials and techniques.
· Continues to increase both HR knowledge and HRIS application/tools knowledge through classes, reading or other mechanisms.
· Participates in HRIS user group meetings and conferences.
· Ensures proper documentation of processes related to systems and technology
· Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information
· Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions
REQUIRED QUALIFICATIONS:
· Bachelor’s degree in computer science or related field or relevant experience.
· Three to five years of experience with HRIS or HR generalist or specialist experience.
· Completion of SHRM or other human resource related professional certification is preferred.
TECHNOLOGY, EQUIPMENT & TOOLS:
· Proficient with standard office equipment i.e. computer, phones, scanner, fax and copier.
· Proficient with Microsoft Office including, Microsoft Excel, Microsoft Word and Microsoft PowerPoint.
· Strong understanding of HRMS database design, structure, function and process.
· Experience with database tools.
· Experience with HR Systems; i.e. UKG, iCIMS, or other related systems.
KNOWLEDGE, SKILLS & ABILITIES:
· Strong understanding of HR processes and data, including new hire, transfers, and promotion processes, eligibility and enrollment rules and benefit procedures in order to ensure correct implementation.
· Exceptional interpersonal communications skills including oral and written communications.
· Ability to work through project-related activities through active participation in system-related projects.
· Strong project management skills.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, an employee must regularly stand, walk, sit for extended periods of time, reach and perform repetitive keystrokes. While performing the duties of this job, an employee must occasionally stoop, kneel, crouch, crawl, climb stairs and lift or move up to 25 pounds.
Salary range is $64,000 - $80,000