Confidential Job Posting: HR Generalist & Executive Administrative Assistant

Position Overview:

We are seeking a dedicated and versatile HR Generalist & Executive Admin with over 5 years of experience in a hybrid role encompassing HR and administrative functions. This role will be pivotal in managing office operations and providing high-level executive support to our CEO.

This is a full-time, in-office position with flexible hours when required to accommodate the CEO's schedule.

Job type: Permanent / Direct Hire

Location: Miami, FL

Salary: Up to $90,000 base

80% HR functions & 20% EA duties

Company Overview:

We are a leading manufacturing company specializing in electronic goods, recognized for delivering innovative, high-quality products to customers worldwide. Our team thrives in a dynamic and collaborative environment, where growth and excellence are key priorities.

Key Responsibilities:

Executive Administrative Support:

• Serve as the primary point of contact and provide executive-level administrative support to the CEO.
• Manage calendars, coordinate meetings, and arrange travel logistics.
• Draft correspondence, reports, and presentations with accuracy and discretion.
• Handle confidential information with the utmost care.

Office Management:

• Ensure the office is well-equipped and facilities are maintained, resolving issues promptly.
• Act as a liaison with building management and external vendors.
• Organize office events and track special occasions such as holidays and employee birthdays.
• Provide assistance in the showroom located within the same building when required.

HR Coordination:

• Liaise with external payroll and benefits providers to ensure accurate and timely payroll processing.
• Prepare and manage commission reports for payroll purposes.
• Lead talent acquisition efforts, including sourcing, recruiting, and onboarding new hires.
• Maintain employee records and ensure adherence to HR policies and regulations.

Proactive Support:

• Anticipate and address the CEO's needs, providing proactive and efficient support.
• Handle ad hoc tasks and projects as assigned by the CEO.

Qualifications:

• Over 5 years of experience in an HR and Administrative Assistant hybrid role or equivalent.
• Familiarity with SAP or similar ERP systems is an advantage.
• Experience with benefits administration and payroll coordination.
• Strong organizational skills and keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and excel in a fast-paced environment.
• Bilingual proficiency in English and Spanish is preferred.
• A proactive mindset and the ability to work independently with minimal supervision.

Employment Type:

• Full-time, in-office role with flexible hours as needed.

If you thrive in a dual-function role that blends HR expertise with executive administrative support and enjoy working in a dynamic and innovative environment, we encourage you to apply.

Confidentiality Note:

This is a confidential search, and all applications will be handled with the highest level of discretion.