Overview

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and enhancing the productivity of our executives.

This role is a contract-to-hire and needs someone that can start immediately.

Responsibilities

• Manage and maintain executive schedules, including coordinating meetings and appointments using Outlook Calendar.
• Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette.
• Prepare and organize documents for meetings, including transcribing notes and proofreading materials for accuracy.
• Assist in event planning and coordination, ensuring all logistics are handled effectively.
• Perform data entry tasks to maintain accurate records and files, ensuring easy retrieval of information when needed.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Organize and maintain filing systems for both electronic and paper documents to ensure efficient access to information.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, with a keen eye for detail in proofreading documents.
• Proficiency in Microsoft Office Suite, particularly Outlook Calendar, Word, and Excel.
• Experience in event planning is preferred but not required.
• Ability to handle sensitive information with discretion and professionalism.
• A proactive attitude with a willingness to take initiative in supporting executives' needs.

If you are looking for an opportunity to contribute to a dynamic team while utilizing your organizational skills, we encourage you to apply for this exciting Executive Assistant position.