Procurement ClerknnClassification Summary:nnIncumbents perform basic and routine accounting tasks, enter data, and run standard reports. Responsibilities may include entering and processing payments; preparing quarterly State sales tax returns; preparing and processing purchase orders; and managing outstanding checks.nnMinimum Education and/or Training and Experience:nnHigh School Diploma or equivalent (G.E.D.), and one year of relevant experience.nnPreferred Education and/or Training and Experience:nnLicensing Requirements: NonennClassification Duties:nnProcess invoices for payment, ensuring accuracy and timeliness; prepare and distribute checks for approved payments, and verify and monitor payments to ensure timely completion. (A1)nnReview general requisitions and assist with the preparation of purchase orders. (B2)nnEnsure that all requisitions and orders comply with organizational policies and are approved within required timeframes. (B2)nnPerform recordkeeping duties including maintaining accurate and organized financial records, both digital and physical. (A1)nnSupport documentation needs for various projects and assist in file management for completed transactions. (A1)nnRespond to inquiries from internal departments and external contacts, providing necessary information and directing questions appropriately. (A1)nnOrder office supplies and assist with general office tasks to support Business Office functions. (A1)nnAssist with data entry, reconciliation, and other accounting tasks as needed. (B2)nnContribute to the accurate tracking of expenditures and budget usage. (B2)nnPerform other related duties of a comparable level/type as assigned.nnPosition Duties:nnCoordinate physical tagging of fixed assets. Track physical location of assets and all changes to location for such assets. Track fixed asset expenditures.nnSubmit Maintenance and Repair reimbursement requests to the Department of Higher Education and Workforce Development (DHEWD) as per specified deadlines.nnAssist with the management of the sale and disposal process of all College surplus.nnMonitor and verify payments to vendors to facilitate timely project completion and closeout.nnCreate and maintain complete and accurate files, records, and documentation (digital and hard copy) for College projects. Close projects and file documentation appropriately when complete, verifying that all documentation has been received and all invoices have been processed. Notify and submit forms via the Business Office when Purchase Orders reach completion status.nnProcess general requisitions, invoices, and purchase orders for purchases relating to capital projects. Ensure inclusion of necessary information including correct accounting distributions and documentation such as quotes and contracts are attached. Track the movement of general requisitions and invoices within the chain of approvals to ensure completion in a timely manner.nnAssist the Director of Facilities, who serves as the Subject Matter Expert, in the management of the State of Missouri's State Aid funding program for Maintenance and Repair (MandR) funds. Support the preparation of reimbursement requests, ensuring necessary information is included and preliminary compliance with state guidelines.nnKnowledge:nnKnowledge of Accounts payable cyclesnnOffice procedures, methods, and equipment;nnAutomated business software packages;nnBasic accounting principles;nnData entry techniques;nnBasic mathematical concepts;nnCustomer service principles;nnCash handling procedures;nnComputer operation and related software applications.nnSkills:nnProviding customer service;nnPerforming basic mathematical calculations;nnMaintaining records;nnPerforming data entry;nnOperating standard office equipment;nnHandling multiple tasks simultaneously;nnPreparing standard reports;nnUsing computers and related software ap lications;nnCommunication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.nnWage/Salary: B22nnStatus: Full timennIf Part-time, hours per week:nnIf Non-exempt, work days:nnPosting Number: S00591PnnSpecial Instructions Summary:nnThe position is open until filled. Review of applications will begin on November 12.nnTo apply, visit is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.nnCopyright 2024 Jobelephant.com Inc. All rights reserved.nn