Situated in San Francisco’s historic Jackson Square, Lindsay and Chef Michael Tusk own and operate Quince & Co Hospitality; a collection of unique restaurant concepts ranging from a Three Starred Michelin flagship to more casual, volume-based concepts, all unified in a commitment to exemplary hospitality, creativity, and a desire to innovate and continually reinvent. Quince & Co is a values-driven company committed to creating rewarding experiences for all team members with growth opportunities for advancement. 

POSITION SUMMARY

  The Office Manager provides essential administrative support across all departments, with a particular focus on the finance team. This role ensures that the office environment, including common areas, is organized, clean, and operating efficiently. The Office Manager is expected to exercise independent judgment when addressing administrative challenges and to proactively resolve issues that arise. The ideal candidate will be highly organized, resourceful, and capable of managing multiple tasks while maintaining a self-motivated and solution-oriented approach.

ORGANIZATION AND DAILY OPERATIONS

1. Manage overall administrative activities for the office, this includes the headquarters plus Osgood offices.
2. Responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement, and housekeeping of office facilities; purchasing office supplies, furniture, office equipment, etc.
3. Project management as needed.
4. Assist with preparations and coordinating logistics for Director’s meetings.

1. Maintain daily organization of clean and functional shared office space and supplies.
2. Handles incoming and outgoing deliveries and mail. Receives, opens, and distributes all packages as pertains to the office and operations.
3. Manage in-house accounts such as Amazon.
4. Coordinates all maintenance, cleaning, and repairs of the shared office spaces with the facilities team.

TECH/IT

1. Main point of contact for Company IT vendor and troubleshoot any IT issues as needed.
2. Maintain and purchase company’s hardware and software needs as directed
3. Ensure all office machines and equipment are working properly.
4. Troubleshoot/assist with questions regarding email, system access, or computer issues.

PURCHASING

1. Office, paper, and other administrative supplies
2. Various non-consumable supplies as directed by the Operations Teams

HR: ONBOARDING AND OFFBOARDING- Support set up of new employees and provide ongoing assistance for employee needs around the office.

1. Set up new employees with a workstation, computers any other peripherals if needed.
2. Manage Key distribution in conjunction with HR.
3. Maintain inventory of company property- laptop, keys, and any other items

FINANCE

1. Provides overall support for the finance team.
2. Manages the general accounting inbox.
3. Helps facilitate guest inquires including, sending copies of receipts.
4. Uploads and sends weekly Amex transactions into Restaurant 365
5. Sending monthly financial statements to vendors
6. Audits events checklists to ensure events have been reconciled according to accounting protocols.
7. Sends event managers guest deposit reminders.

MINIMUM QUALIFICATIONS

• Previous experience as an office manager or administrative assistant.
• Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required. Monday.com and Outlook required.
• Strong organizational and multitasking skills.
• Problem-solving abilities with a creative and proactive approach.
• Self-motivated, resourceful, and able to work independently.
• Excellent communication and interpersonal skills.

OTHER REQUIREMENTS:

• Availability to work every day of the week including holidays.
• Ability to traverse all parts of the restaurant quickly and safely.
• Must be able to lift 40 pounds at time.
• Must be able to comply with all health and safety standards.

Quince Pacific Avenue reserves the right to revise and change job duties as the need arises

We are an Equal Opportunity Employer committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.