Franklin Biolabs emerges from the esteemed legacy of Dr. Jim Wilson's laboratory, a beacon of innovation in vector technology for over three decades. Building on this rich heritage, Franklin Biolabs is poised to redefine the landscape of the global genetic medicines industry.

As a Contract Research Organization (CRO), Franklin Biolabs offers a comprehensive suite of services spanning from discovery through clinical manufacturing. Our goal is to empower our partners by providing unparalleled solutions that drive the advancement of genetic medicines. Leveraging decades of expertise and a commitment to excellence, we bridge the gap between groundbreaking research and ensuring that transformative therapies reach those who need them most.

Job Summary

We are seeking an Executive Administrator to play a vital role in providing high-level administrative support to our Chief Executive Officer (CEO) and Executive Leadership team.

As the Executive Administrator, you will support a culture of high performance by conducting advanced, diversified, and confidential duties requiring broad and comprehensive experience, skills, and knowledge.

You will manage high-volume and complex meeting schedules; coordinate all travel arrangements (domestic and international). Process all expense forms and reconcile accounts for reimbursements, purchasing card expenses and expenses related to travel. Coordinate internal meetings with the executive leadership team; act as the liaison with external and internal constituencies on behalf of the executive team, keeping them apprised of issues and action items; prepare and format written correspondence/presentations with a high level of accuracy on behalf of the executive team, ensuring that all correspondence and other written materials/presentations are prepared in a timely fashion; manage data records and files in support the overall mission using initiative and sound judgment; and manage multiple projects simultaneously while maintaining the integrity of the details. The Executive Administrator must have sufficient knowledge of the organization, judgment, and self-confidence to enable themselves to act independently in the absence of direction related to setting priorities and on-the-spot decisions.

This position requires strong interpersonal skills, diplomacy and accuracy to meet deadlines in a fast-paced environment. Must be a strategic thinker with excellent organization, written and verbal communications skills as well as strong interpersonal skills to work productively as a team member. The ability to interact with all levels of staff, corporate sponsors, and clients is required.

Location

This position will be primarily located in University City (Philadelphia 19104) and will be required to work from the King of Prussia office location when needed.

Qualifications

• Bachelor's Degree and 3+ years of progressively responsible experience in an executive assistant or comparable administrative position or equivalent combination of education and experience required.
• Experience in support of senior-level leadership strongly preferred.
• Ability to work both independently and as part of a diverse and close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, sound judgment, and the prioritization of multiple demands.
• Thorough knowledge of office procedures including phone messages, scheduling, travel arrangements and reimbursements.
• Outstanding oral and written communication skills.
• Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization.
• High-level of proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint) including MS Outlook required; overall high level of computer literacy required.
• Ability to query databases and use web content management systems. Experience with PubMed, EndNote, Adobe Acrobat, with ability to learn and apply new technologies as needed.
• Strong attention to detail and accuracy in work performance while meeting deadlines.
• Demonstrated experience in handling confidential information with discretion.

Application note

Franklin Biolabs is not accepting unsolicited resumes from search or staffing firms. All resumes submitted by search or staffing firms to any employee at Franklin Biolabs via email, the Internet, or directly without a valid written search agreement for this role will be deemed the sole property of Franklin Biolabs and no fee will be paid in the event the candidate is hired.