The Vanderblue Team is seeking a proactive, highly organized, and detail-oriented Executive Administrator to support our CEO and ensure a seamless experience for our valued clients. This individual will manage the day-to-day operations for the CEO, handle client care initiatives, and take charge of various office projects. A strong background in real estate, excellent communication skills, and a passion for providing top-tier customer service are essential.

Key Responsibilities:

Administrative Duties:

- Serve as the primary assistant to the CEO, managing their calendar, scheduling and preparing for meetings, and handling email correspondence

- Prepare and organize marketing presentations, ensuring accuracy and creativity

- Coordinate with internal and external vendors on behalf of the CEO

- Anticipate the CEO’s day-to-day needs and take initiative in prioritizing tasks and projects

Client Care Coordination:

- Maintain and enhance relationships with current and past clients by organizing and executing follow-up initiatives (e.g., sending note cards, anniversary gifts)

- Keep the Vanderblue Team top of mind for all past clients, ensuring a high level of customer satisfaction and loyalty

- Develop and manage strategies to enhance client engagement and retention

Office Management:

- Assist with various office projects as needed, taking the lead on initiatives that improve efficiency and organization

- Maintain a well-organized workspace and contribute to a positive office environment

Required Qualifications:

- Minimum of 2 years of experience in the real estate industry

- Proven ability to handle executive-level tasks with discretion and professionalism

- Exceptional organizational skills and attention to detail

- Proactive mindset, with the ability to work independently and prioritize multiple tasks

- Strong written and verbal communication skills

- Proficient in SmartMLS, Google Suite and Microsoft Office

Preferred Qualifications:

- Familiarity with real estate CRM systems and marketing tools

- Experience in client relationship management and engagement strategies

Why Join the Vanderblue Team?

- Be part of a dynamic, synergistic and growing real estate team with a strong reputation for client satisfaction and peer-respect 

If you are a motivated individual who thrives in a multitasking role and enjoys both executive support and client care, we encourage you to apply!