Do you have a background in business operations, project coordination, administration, or guest service? Are you a highly collaborative person who is comfortable working as an individual contributor? Do you thrive in high-growth, entrepreneurial environments?
The Mullings Group Companies is looking for an Executive Assistant to support multiple C-Level Executives within the firm. In this role, you will provide executive-level communications externally to clients and internally to the team, acting as a liaison across the organization for the C-Suite. You will also be responsible for various administrative tasks, to include:
- calendar management and scheduling
- arranging travel, domestic and international
- preparing meetings and execution of deliverables
- coordinating logistics for on-site visitors
- creation and deployment of contracts
- tracking business development pipelines
- assisting with daily operations
- & more
This role requires a high sense of ownership and decision-making, with the ability to optimally run priorities, make timely decisions, and exercise discretion and confidentiality with critical company information. You should be an excellent communicator, proactive, naturally resourceful with the ability to solve problems, and highly organized.
If this sounds like you, we look forward to hearing from you!
This position is in-office 5 days per week at our headquarters in Delray Beach, FL (this is not a hybrid or remote position). Proficiency with standard office software platforms is a must (Microsoft, Google Suite, Zoom, Teams, MacOS, etc.). Familiarity with Apple products and creative and project management platforms is a plus, but not required (Mac, iPad, iPhone, Adobe Creative Cloud, SmartSheet, frame.io, Canva). Minimum education of a bachelor’s degree.
About The Mullings Group (TMG) & Dragonfly
The Mullings Group is the most experienced search firm in MedTech, HealthTech, and Life Sciences. For over 3 decades, TMG has partnered with leading-edge emerging technology companies globally in building Executive teams and Talent Access strategies.
The only search firm in the world with an integrated 8x Award-Winning media company, Dragonfly services its clients by telling their stories to support Attention & Awareness, M&A, and Recruiting activities through the use of media production, marketing, and public relations.
The Mullings Group & Dragonfly are headquartered in Delray Beach, FL, with offices across the U.S., Canada, the U.K., and APAC. One60 Studios, its state-of-the-art production studio, is located on HQ campus in Delray Beach.