Legal Assistant – Litigation - Trust, Wills, and Estates

Description

Our client is a leading international business law and litigation firm, recently voted one of Canada’s Best Employers for 2024.

A Day In The Life

The Legal Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers. This involves exceptional practice management and client service, the ability to handle competing priorities, and maintaining a high degree of confidentiality and discretion.

Responsibilities include, but are not limited to:

• Handle all administrative duties such as email and calendar management, coordinating meetings, attending to conflict searches, file opening/closing, preparing expense reports, engagement letters, and routine correspondence.
• Prepare and maintain a bring-forward system and provide appropriate reminders.
• Ensure all physical and electronic filing is organized and up-to-date regularly.
• Liaise with Billing Coordinators for the monthly production of accounts.
• Provide backup coverage in the absence of other assistants or team members.
• Perform conflict searches, open files, complete client identification/verification, and prepare retainer letters.
• Conduct basic online searches (Wills registry, municipal tax, corporate registry, land title office, etc.).
• Assist with the organization and maintenance of estate, trust, and corporate documents and records.
• Communicate with clients and potential clients to collect information, schedule meetings, and answer inquiries.
• Other duties, as assigned.

Qualifications

• Completion of a post-secondary Legal Assistant or Paralegal course.
• A minimum of 3+ years’ working experience (large firm experience preferred) in Wills and Estates or Corporate.
• Experience with BC Online, BC Registries, MyLTSA, ALF is an asset.
• In-depth understanding of business and legal terminology.
• Strong technical skills using Microsoft Office 365.
• Experience working with 3E, iManageWork, DocuSign.

Must Haves

• Ability to manage the practices of multiple lawyers.
• Client Service mindset with a “can do” attitude.
• Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment.
• Ability to work independently and also be a flexible team player.
• Highly organized, with meticulous attention to detail.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality of information.

Why Work With Us

Our client is dedicated to rewarding contributions and encouraging professional development. They offer a comprehensive salary and benefits package that is competitive, together with opportunities for personal and professional growth. Benefits include:

• Health and wellness subsidy
• Annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day one)
• Short-term and long-term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to the community through firm initiatives
• An engaging firm culture that celebrates hardworking and dedicated people

Diversity and Inclusion

Our client believes a diverse workplace comprises individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and welcome. The firm is committed to diversity and inclusion in all that they do.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks, including a criminal record check, a credit check, employment, and educational verification.

Compensation

The typical salary range for this position is $50,000 - $70,000 annually. The base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

About Arlyn Recruiting

Arlyn Recruiting partners with top law firms across Canada to help candidates secure ideal opportunities based on their education, skills, and career ambitions. Applications can be submitted through Arlyn Recruiting's website or by emailing a resume directly to This service is 100% free and confidential for job seekers. Arlyn Recruiting supports candidates’ success through experience, knowledge, and strong relationships.

We appreciate hearing from all qualified candidates; however, only those whose background and experience match our requirements will be contacted.