A reputable downtown NYC-based Asset Management firm is seeking an organized and proactive Administrative Assistant to support their Legal & Regulatory team! The role will include corporate administrative tasks as well as legal-related responsibilities such as invoicing, filing and notarizing. The firm has an excellent culture, and the compensation/benefits package is highly competitive!

Responsibilities

• Calendar management for professionals
• Coordinate quarterly board meetings including travel arrangements and meeting logistics
• Aid in preparing for meetings by organizing documents, presentations, reports, etc.
• Coordinate detailed travel itineraries
• Track payments, invoices, and manage expense reports
• Manage paper and electronic files
• Review legal documents for accuracy
• Track and manage legal projects
• Ad-hoc administrative support as needed

Qualifications

• Bachelor's degree required
• 2-5 years of experience in an administrative role (Legal Admin or Paralegal)
• Experience in Legal or Finance related field (corporate law is preferred)
• Current NY State Notary Public or willing to obtain
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• 5 days in office required