Corporate Resources, on behalf of our client located in Addison, IL, is hiring a full-time, Construction Administrative Assistant.
Construction Administrative Assistant - Addison, IL
$60,000 - $70,000 Annually
Benefits: 401K, Blue Cross Blue Shield, Life, Dental, Flex Spending, PTO, Paid Holidays
Nationally recognized contractor seeking a Construction Administrative Assistant to ensure smooth operations with each project. Our company prides ourselves with the mentality of “you get out what you put in” and have been in business since 1960. From the start of estimating, through the construction phase, we maintain full control ensuring that every stage of the way is done with high attention to detail. The ideal candidate must have strong organizational skills, outstanding communication, and excels in a fast-paced environment.
Construction Administrative Assistant Responsibilities:
- Serve as the liaison between vendors, construction crews, project managers, and other departments
- Responsible for new job set up
- Handle billing, waivers and act as back up for certified payroll
- Ensure all contract documents are executed and returned within prescribed time frames
- Establish and maintain document archiving and retrieval system, prioritizing the flow of project reports/correspondence, ensuring these documents are handled and processed timely
- Request, track and maintain purchase orders, return order, change orders, contractor charge backs; ensuring accuracy and integrity of records
- Produce reports tracking the scope of work, budget, and schedule of project
- Organize and maintain vendor documentation
- Prepare and maintain project documentation for various permits required and COI
Construction Administrative Assistant Qualifications:
- Minimum 1-2 years’ experience in an administrative role
- Construction industry experience highly preferred
- Intermediate knowledge of Microsoft Word and Excel
- Must have a “can do” attitude
- Ability to prioritize, coordinate, multi-task, and demonstrate initiative