Job Summary: The Recruitment Coordinator will be responsible for managing the interview scheduling process, coordinating site visits, and providing administrative support to the recruitment and operations teams. This role involves tracking and documenting applicants, answering inquiries, maintaining applicant files, and assisting with special projects. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple tasks in a dynamic work environment.

Responsibilities:

• Coordinate interview schedules and candidate site visits.
• Track and document applicants through the recruitment process using an applicant tracking system (e.g., Workday).
• Respond to applicant inquiries and provide detailed information as needed.
• Complete and send schedule itinerary correspondence to candidates.
• Maintain documentation and applicant files in compliance with record retention guidelines.
• Answer phones and direct inquiries to the appropriate personnel.
• Assist with scheduling and calendar management.
• Support operations with special projects as needed.
• Serve as back-up to other administrative and operations personnel.
• Adhere to Good Staffing Practices to ensure compliance with recruitment standards.

Qualifications:

• College degree with 5-7 years of interview scheduling experience.
• Prior customer-facing experience preferred.
• Strong customer service orientation with the ability to handle inquiries professionally.
• Ability to write routine correspondence and update tracking documentation.
• Proficient in Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Familiarity with scheduling software (e.g., Workday).