Administrative Assistant

Company : Prequel is hiring on behalf of a flagship company in the greater Pittsburgh area.

Position Type : 3–6 Month Contract (Potential to Convert to Full-Time)

Compensation : Competitive W2 hourly rate, with health benefits starting on Day 1 during the contract period.

Work Schedule : Hybrid model – 4 days onsite and 1 day remote.

Location : Greater Pittsburgh Area

Ideal Candidate : Experience working with larger companies is preferred but not required.

About the Role :

We are seeking a highly organized and proactive Administrative Assistant to join a dynamic team. This position offers an excellent opportunity to support key operations and contribute to the success of a leading organization in the region.

Key Responsibilities :

• Manage schedules and appointments with precision, ensuring seamless coordination for management and team members.
• Prepare accurate and timely expense reports.
• Open, sort, prioritize, and forward mail as needed.
• Make travel arrangements and handle seminar or conference registrations efficiently.
• Utilize Microsoft Office applications (Word, PowerPoint, Excel, Outlook) to produce professional-quality reports, presentations, and documents.
• Anticipate and prepare materials required for management’s meetings, conferences, correspondence, and calls.
• Respond to routine correspondence independently, following established procedures.
• Collect, compile, and analyze moderately complex data for inclusion in reports or presentation materials.

Skills & Qualifications :

Required Skills :

• Proficiency in using a Windows-based PC (Windows 10/11).
• Advanced knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Familiarity with Microsoft Teams or equivalent collaboration tools for virtual meetings.
• Strong interpersonal skills with the ability to work cooperatively with clients, coworkers, and vendors.
• Effective communication skills across multiple mediums, including in-person, email, instant messaging, and phone.
• Proven ability to multitask and manage priorities effectively in a fast-paced environment.

Preferred Experience :

• Previous experience working in large organizations.

Why Join Us?

• Competitive compensation.
• Comprehensive health benefits starting on Day 1 of the contract.
• Opportunity to grow within a flagship company.
• Hybrid work schedule to provide flexibility and work-life balance.