Executive Administrative & Procurement Manager

On-site for the first three months, with potential for hybrid work thereafter

About the Role

Are you a resourceful multitasker with experience supporting senior executives and managing procurement operations? We are seeking a Procurement Specialist & Executive Administrative Assistant to bring their expertise in high-level administrative support and centralized purchasing to our growing, business-casual, and fun office environment. This is a unique opportunity to leverage your skills, make an impact, and grow with us.

Key Responsibilities

Procurement & Supply Chain Management:

• Procurement Strategy: Develop and implement purchasing strategies that align with company objectives.
• Supplier Evaluation: Identify, assess, and select suppliers based on quality, cost-effectiveness, and delivery performance.
• Vendor Relations: Build and nurture strong vendor relationships, negotiating favorable terms and agreements.
• Purchasing Oversight: Manage the end-to-end purchasing process, ensuring timely delivery and adherence to quality standards.
• Records Management: Maintain detailed records of purchases, costs, delivery schedules, and inventory for transparency and traceability.

Executive Administrative Support:

• Calendar Management: Coordinate and maintain schedules, including meetings, appointments, and events for senior executives.
• Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Expense Reporting: Handle expense reporting and reimbursements with accuracy and timeliness.
• Meeting Preparation: Prepare agendas, materials, and follow-up documentation for meetings.
• Reservations & Event Planning: Manage reservations for team events, off-site meetings, and executive engagements.

Qualifications:

• Proven experience in procurement, supply chain, or purchasing, as well as executive administrative support for VP or C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize and adapt to a fast-paced environment.
• Strong negotiation skills and expertise in managing vendor relationships.
• Proficiency in Microsoft Office Suite, procurement software, and scheduling tools.
• Attention to detail with strong analytical and problem-solving abilities.
• A collaborative, can-do attitude that thrives in a growing and dynamic workplace.