Job Title: Facilities Coordinator / Administrative Assistant

Location: On-site – San Francisco Bay Area

Hours: Full-time, 40 hours per week

Compensation: $27.00 per hour

Contract to possible perm

About the Role:

We are seeking a dedicated and proactive Facilities Coordinator / Administrative Assistant to serve as the point of contact between the on-site team and off-site building management. This position is not focused on maintenance or repairs, but rather on ensuring smooth operations within the facility. The ideal candidate will excel in administrative duties and provide exceptional support to employees and vendors while ensuring safety and operational efficiency.

Key Responsibilities:

• Receive, sort, and distribute incoming mail and internal deliveries.
• Act as the primary liaison between employees and external contractors for specialized service needs.
• Ensure the facility meets all safety standards and protocols.
• Maintain an accurate inventory of office supplies, placing reorders when necessary.
• Manage and log work order requests, ensuring issues are resolved in a timely manner.
• Report building issues (e.g., leaks, lighting) to building management for prompt attention.
• Greet and assist vendors who arrive on-site for repairs or maintenance tasks.
• Coordinate employee "hotelling" reservations using Condeco Scheduling software.

Required Skills & Qualifications:

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and/or similar software for reporting and maintaining logs.
• Exceptional organizational skills and high attention to detail.
• Ability to thrive in a fast-paced environment, balancing multiple tasks effectively.
• A self-starter with a problem-solving attitude and a proactive approach to facility management.
• This position offers an excellent opportunity for someone with administrative experience, such as an Administrative Assistant or Junior Office Manager, to contribute to the efficient management of a busy facility.