What will they be doing:

• Heavy coordination and deadline management-this person will be responsible for RFI submittals and project documentation, coordination on all Xcel's new build projects within energy supply’s strategic projects group; new wind farms, solar projects, repowers and other major capital projects. Most projects will be 15MM +.

Day to day:

• They will be working from a shared email box/alias, doing a lot of email correspondence, and utilizing OneNote to track the submittals, manage when the due dates are for information to go back to the suppliers.
• A LOT of coordination-This resources would be responsible for staying on top of the drawings; routing to a group of people who have them. Are they stuck somewhere? Do we need to encourage people to get their approvals done so that we can get them back to the supplier prior to the deadline?
• Resources will also be working away from their desk, getting things off the printer to prepare packages as there is a component in our department where we do print a lot hard copy large format during sets, more for the support of our substation and transmission groups. It is important that the person be willing to be up from their desk working at a printer, gathering large format documentation, getting it packaged up for shipment. In addition, large 11x17 bound books containing drawings and project documentation to send to the construction sites.

Must Have Skills :

• 2-4 years working as a project coordinator OR admin preferably in a Construction or Energy sector
• Experience with RFI's (Request for Information)
• MS Office suite, SharePoint, Teams, Outlook, OneNote, ProjectWise, BlueBeam, Adobe Pro
• Strong Communication

Key Responsibilities & Actions:

• These resources will be working from a shared email box/alias, doing a lot of email correspondence, and utilizing OneNote to track the submittals, manage when the due dates are for information to go back to the suppliers. These resources would be responsible for staying on top of the drawings ; routing to a group of people who have them. Are they stuck somewhere? Do we need to encourage people to get their approvals done so that we can get them back to the supplier prior to the deadline? Just a lot of coordination and staying on top of deadlines . Resources will also be working away from their desk, getting things off the printer to prepare packages as there is a component in our department where we do print a lot hard copy large format during sets, more for the support of our substation and transmission groups. It is important that the person be willing to be up from their desk working at a printer, gathering large format documentation, getting it packaged up for shipment. In addition, large 11x17 bound books containing drawings and project documentation to send to the construction sites.
• Responsible for processing drawings, RFI submittals and project documentation, coordination on all our new build projects within energy supply’s strategic projects group; new wind farms, solar projects, repowers and other major capital projects. Most projects will be 15MM +.

Job Description:

Position Overview:

The Project Coordinator is responsible for gathering, analyzing, translating, and delivering information in clear, concise, and meaningful formats based on specific project and/or program requirements. This role adheres to established project management standards , providing support and assistance in scheduling, documentation, communication, and cost management. The Project Coordinator will update the project plan , assist in information collection and validation , and contribute to project research information. This role also facilitates collaborative documents and data stores, prepares status reports and presentations, and may coordinate the activities of a project sub-team and/or project activities as they pertain to assigned tasks.

Key Responsibilities:

• Information Management: Gather, analyze, translate, and deliver information in clear, concise, and meaningful formats based on project and program requirements.
• Project Support: Provide support and assistance to the project manager in scheduling, documentation, communication, and cost management.
• Project Planning: Update the project plan and assist in information collection and validation.
• Research Contribution: Provide input to project research information.
• Collaboration Facilitation: Facilitate the creation and maintenance of collaborative documents and data stores.
• Status Reporting: Help prepare status reports and presentations.
• Activity Coordination: Coordinate the activities of a project sub-team and/or project activities to ensure the completion of assigned tasks.
• Communication: Demonstrate excellent oral and written communication skills.