About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies, and has since acquired a sixth. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 50 terminal locations and 700 employees, a majority of whom are drivers.

We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

Job Summary

The Contract Administrator will be responsible for managing, analyzing, and negotiating contracts to ensure compliance with company policies and legal requirements. This role involves working closely with various departments to support contract development, review, and administration.

Essential Duties and Responsibilities

• Guiding the execution of trucking leases (both lease-to-purchase and equipment and operating leases), property leases, and other key operating contracts, inclusive of all Schedules and Appendices that vary based on certain conditions
• Facilitating new leasing requests
• Making sure all documents are signed by the appropriate parties and made available to key internal stakeholders
• Organized, centralized storage of all contract documents
• Facilitating execution of amendments to agreements, including proper storage and documentation of updates
• Facilitating overhaul, consolidation, and ongoing improvement of agreement types, as needed, inclusive of planning and preparation with legal and the business, issuing new agreements and securing signed documents
• Documenting lease terms and exceptions across the contract library
• Owner of all contract document templates and variations; ensure version control and compliance with subsidiary company usage of decentralized agreements
• Providing contract information to the business and attorneys as needed
• Collaborating with pricing, insurance purchasing, claims management and accounting to ensure that rate reviews impacting contracts take place on schedule and internal changes are implemented accurately
• Title and registration support

Requirements

• Bachelor’s degree in business administration, law, or a related field.
• Experience working specifically with the leasing function of a transportation company is preferred.
• Notary experience is preferred.
• Minimum of 3 years of experience in contract management or a similar role.
• Strong understanding of contract law and legal terminology.
• Excellent analytical and negotiation skills.
• Proficiency in contract management software, Microsoft Office Suite, Adobe, and digital contract execution platforms (e.g., DocuSign).
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.