We are seeking a collaborative and supportive team with a positive attitude and strong interpersonal skills to join our growing organization. This position requires excellent communication skills, strong attention to detail, and clear understanding of administrative tasks.

Responsibilities Include:

• Oversee office calendar by assisting with scheduling meetings, sending out calendar invites, and scheduling follow-up with internal and external email accounts.
• Answer multi-line phones in a prompt and professional manner and route calls to the correct division or office personnel.
• Follow up with project managers and superintendents to ensure they meet department and construction deadlines by tracking project milestones.
• Prepare vendor invoices to be process by reviewing and gathering approvals for payments.
• Issue subcontracts and change orders to subcontractors.
• Accurately input data related to project timelines, budgets, and materials into company systems and generate reports as required by project managers.
• Ensure that all construction projects comply with safety regulations and maintain proper documentation, including certificates of insurance, safety plans, and permits.

Qualifications:

• Exceptional accuracy in data entry and meticulous attention to detail.
• Possesses a polished and professional demeanor, ensuring effective communication and positive interactions in all business settings
• Previous experience in an office support role, preferably in Industrial, Manufacturing or Construction
• Proficiency in Microsoft Excel and other Office Suites
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Familiarity with construction billing processes is a plus.
• Associates Degree or higher is preferred but not required.