Job Title: Analyst Assistant (Administrative)

Location: Boston, MA

Our client, a well-established investment management firm, is seeking a skilled and motivated Analyst Assistant to join their dynamic administrative support team. The firm manages a diverse portfolio across various asset classes, including publicly traded securities, private equity, real estate, and more. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys being an integral part of a collaborative team.

Key Responsibilities

• Provide outstanding administrative support to the firm’s investment teams, ensuring seamless operations.
• Manage multiple team inboxes, prioritizing and addressing requests efficiently.
• Screen and direct communications, including calls and conference arrangements.
• Coordinate calendar management, including complex meeting logistics and industry events.
• Oversee domestic and international travel arrangements and process expense reports.
• Maintain databases, contacts, filing systems, and track key documents such as earnings reports.
• Conduct research on companies, markets, and industries using various tools, and distribute findings to the team.
• Liaise between accounting and investment analysts for invoice processing.
• Draft correspondences and manage special projects as needed.
• Collaborate with teammates to streamline processes and suggest best practices.
• Support the broader administrative team, providing backup coverage as required.

Qualifications

• Bachelor’s degree or equivalent with 4+ years of professional administrative experience, preferably in the financial or real estate industries.
• Proven ability to thrive in a fast-paced, deadline-oriented environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional communication skills, both written and verbal, with strong command of English grammar and syntax.
• Demonstrated ability to work independently while effectively collaborating within a large team.
• Experience supporting high-level investment professionals is preferred but not required.
• Strong organizational and problem-solving skills with attention to detail and accuracy.
• Flexible schedule to accommodate changing business needs and team coverage requirements.

What Our Client Offers

• An opportunity to work with a dynamic and successful firm in a collaborative environment.
• Challenging work supporting a global investment strategy across diverse asset classes.
• Professional growth opportunities and a chance to make a meaningful contribution to the team.