Salary: $32,686.00 - $38,500.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 24-168
Agency: State Law Enforcement Division (SLED)
Division: Homeland Security
Opening Date: 12/30/2024
Closing Date: 1/20/2025 11:59 PM Eastern
Residency Requirement: No
Class Code:: AA75
Position Number:: 61144989
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 4
Hiring Range - Min.: $32,686.00
Hiring Range - Max.: $38,500.00
Opening Date: 12/10/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: All applicants must complete the on-line State application to include all current and previous work history and education. A resume will not be accepted in lieu of a completed application, nor will it be used to determine if an applicant has met the qualifications for the position.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
General Responsibility Serve as Administrative Assistant and as a liaison between the Homeland Unit and local, state, federal agencies and other units/sections within the agency. Perform administrative functions for supervisor as authorized or delegated.
Specific Duties

• Perform administrative functions within the Active Shooter/CCTA Unit including processing incoming/outgoing mail, preparing memorandum and correspondence, and preparing reports. Develop and maintain accurate lists of customers, collect and maintain contact lists, and make them available electronically to the unit. Keep attendance lists and records for all meetings and facilitates the setup and execution of meetings, including conference calls. Maintain records of events to include: personnel and instructor training, exercises, and conferences, etc. Build shopping carts for the procurement of equipment, training, supplies, etc. Record events, collect data in spreadsheets.
• Maintain schedules and calendars for Active Shooter/CCTA. Support planning and scheduling of events. Coordinate the collection and filing of travel vouchers, time sheets accordance with grant regulations. Handle all incoming correspondence, telephone calls, and visitors, while maintaining a high degree of professionalism. Responsible for ordering CCTA supplies, pick-up and delivery of supplies. Also responsible for placing orders (for equipment, etc.) on SCEIS as directed. Maintain working knowledge of grant regulations to support procurement and to provide grant information to leadership.
• Support the development, implementation and tracking of Active Shooter/CCTA capability assessments and data. Analyze data to see trends and gaps. Provide gaps to leadership for resolution.
• Maintain and update the unit's inventory list. Restock equipment and supplies. Make sure equipment is being maintained and serviced. Prep equipment for training use and supports the cleaning and restoration of used equipment. Build shopping carts to assist the Unit in the procurement process, support restocking of equipment and supplies.
• Aid and support active shooter training, exercises, drills, and logistics. Assist in the organization and distribution of equipment required to support various training activities. Support training and classroom activities. Track all planning activities, personnel training and credentialing, equipment, supplies, training and exercises. May be required to assist with, support, or provide training to outside organizations.
• Coordinate and perform all other administrative duties as required.

Minimum and Additional Requirements

• A Bachelor's degree and relevant experience in business management, public administration, or administrative services OR an Associate's degree and commensurate training/work experience.
• A working knowledge of the functions in office management, and knowledge of modern office practices, procedures and equipment.
• Must be proficient in various software including Microsoft Excel, Word, Power Point, Office and Adobe.
• Must be able to coordinate diverse administrative functions and be able to plan and organize.
• Must possess strong written and organizational skills.
• Working knowledge of tracking and managing statistics and large amounts of data desirable.
• A low error rate in the production of contact lists, filing of documents, in the production of folders, data and computer entries is expected.
• Some lifting, walking, driving, and overnight/out-of-state travel will be required.

Preferred Qualifications
Some experience with training, logistics, procurement, state purchasing, statistics, or similar.
Additional Comments
South Carolina Law Enforcement Division (SLED) is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
SLED offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Supplemental questions are considered part of the official application. Any misrepresentation of yourself may be grounds for disqualification.
Conditional selection based on candidate education, training, experience, oral interviews and clearance of background investigation.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
What is your highest level of education?

• High School Diploma or equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree

02
Do you have any experience in business management, public administration, or administrative services? If yes, please describe in detail.
03
I understand that this position will require some lifting, walking, driving, and overnight/out-of-state travel.

• Yes
• No

04
If offered the position, are you willing to accept a salary offer between $32,686 and $38,500?

• Yes
• No

05
Have you ever used/experimented with any illegal drugs? If yes, provide name of drug and last date used.
06
Have you ever purchased or sold any illegal drugs? If yes, provide name of drug and date of action.
07
I understand that these supplemental questions are an official part of this application. Any attempt to misrepresent myself may be grounds for disqualification.

• Yes
• No

08
I have read each question carefully and affirm or attest that all questions answered are true and correct?

• Yes
• No

09
Will you need reasonable accommodations to participate in the selection procedures (e.g., interview, written tests, or job demonstrations)? If yes, contact the human resources office of the S.C. Law Enforcement Division.

• Yes
• No

10
How did you learn about this career opportunity? (Careers.SC.Gov; LinkedIn; Employee Referral; Career Fair; Direct E-Mail; Etc.) Please specify below.
Required Question