Salary: $32,686.00 - $60,471.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 172171
Agency: Public Employee Benefit Authority
Opening Date: 12/27/2024
Closing Date: 1/12/2025 11:59 PM Eastern
Class Code:: AA75
Position Number:: 60017280
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 4
Opening Date: 12/27/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Online application is required. A resume may not be used in substitution of the work history section of the application, nor will a resume be reviewed to determine if an applicant has met the qualifications for the position. Responses to supplemental questions should be representative of actual education and experience at the time of application.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities The SC Public Employee Benefit Authority (PEBA) is the administrator and co-trustee of retirement and insurance programs for over half a million active and retired public employees of the State of South Carolina and their dependents.
Under general supervision, this position provides assistance as needed in Enrollment and Imaging Departments, which includes but not limited to, filing electronic records into the SC PEBA Electronic Document Management System (EDMS), verifying all enrollment and beneficiary designations received for accuracy and completeness in compliance with state statute and upon verification, enters forms into automated systems and verifies all associated outgoing correspondence.
Job responsibilities include:
- Processing and approving all retirement plan enrollment documents and electronically submitted enrollment transactions. Independently evaluating retirement enrollment data submitted for all pension plans administered by PEBA (SCRS, PORS, State ORP, and JSRS) to determine compliance with applicable state laws and internal policies, to include validating forms for accuracy and completeness. Performing automated system updates or data entry as required to ensure membership data is accurately entered and maintained in the automated enrollment system.
- Evaluating Retirement Beneficiary Designation Forms and Trust Designation Forms for active and inactive members to determine compliance with state laws and internal policies, to include validating forms for accuracy, completeness and required notarization. Performing data entry as required to ensure data is accurately entered and maintained in the automated systems.
- Preparing and scanning paper and microfiche using scanning equipment and document management software to capture digital images for release to index queues. Indexing documents in correct main folders, sub-folders, and document types for accurate conversion using the document management software. Performing audit functions for quality assurance to ensure all documents are scanned and indexed correctly using the document management software.
- Processing interdepartmental e-mail requests, returned mail, personal data change forms and other employer and employee correspondence requests related to retirement enrollment. Communicating and coordinating effectively with Member Account Services or other departments as required to ensure resolution. Providing documentation by forwarding supporting documents to the member's imaged file upon completion.
- Evaluating, approving, and processing Non-Election Forms and electronically submitted transactions for employees opting out of membership in the retirement plans, in compliance with state laws and internal policies.
- Evaluating and making determinations on incomplete/rejected employer and employee documents and providing notification or suggested corrective action to the employer or employee, as appropriate.
Minimum and Additional Requirements A high school diploma and a minimum of one year of related work experience in information systems and/or office administration. A bachelor's degree may be substituted for the required work experience.
Must be able work under stringent conditions and perform accurately under pressure. Ability to efficiently operate a computer and scanning software/equipment. Ability to consistently assign correct profiles to document batches. Ability to edit documents to meet indexing specifications and conduct complex research within an EDMS. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to train other employees. Ability to exercise judgement and discretion in interpreting and applying policies and procedures.
Additional Comments In addition to 13 paid holidays, this position is eligible for comprehensive insurance programs, retirement plans, and a generous paid leave program. Upon successful completion of one-year of service with the agency, employees may be eligible to be considered for a hybrid work schedule.
Benefits for State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
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At the time of application, do you possess a high school diploma AND a minimum of one year of related work experience in information systems and/or office administration OR a bachelor's degree?
Required Question