Job Title: Executive Assistant
Location: Phoenix, AZ
Employment Type: Full-Time, On-Site
Schedule: Monday - Friday
Job Description: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to 5-8 executives in our corporate healthcare office. This role is crucial in ensuring efficient operations and facilitating communication across departments.
Responsibilities:
- Calendar Management: Coordinate and manage multiple executives' schedules, including arranging meetings, appointments, and travel plans.
- Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, handling correspondence and phone calls professionally.
- Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
- Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as needed.
- Office Management: Oversee office supplies, coordinate with vendors, and ensure the workspace meets the executives' needs.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
- Project Assistance: Support special projects by conducting research, compiling data, and providing administrative assistance as required.
Qualifications:
- Education: Bachelor's degree in Business Administration or a related field preferred; equivalent experience considered.
- Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably in a healthcare or corporate environment.
Skills:
- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of discretion and professionalism.
Work Environment: This position operates within a corporate office setting in the healthcare industry, requiring regular interaction with executives, staff, and external partners to support organizational objectives.
This role is ideal for a dedicated professional who excels in a dynamic environment and is committed to supporting executive leadership in achieving organizational success.