Client Overview : Our client, a creative advertising agency, is seeking an Executive Assistant to join their team.

You must have former advertising or creative agency experience to be considered!

Role Overview : You will play a pivotal role in supporting senior executives, ensuring the smooth and efficient operation of the agency. You will act as a liaison between executives, clients, and teams, and manage critical administrative functions. This position requires a proactive, organized, and detail-oriented individual who thrives in a fast-paced, dynamic environment.

Executive Assistant Responsibilities:

• Schedule and manage appointments, meetings, and travel arrangements for senior leadership. Prioritize and resolve scheduling conflicts.
• Handle all incoming and outgoing communications (calls, emails, etc.) on behalf of executives. Filter messages and respond or redirect as necessary.
• Arrange travel itineraries, accommodations, and transportation for executives, ensuring all details are taken care of.
• Prepare meeting agendas, presentations, and relevant documents. Ensure executives are prepared with all necessary materials for internal and client meetings.
• Coordinate and communicate with clients, agencies, and vendors on behalf of executives, ensuring timely follow-ups and smooth execution of projects.
• Process and track expenses, including corporate credit card transactions and vendor invoices.
• Provide administrative support on special projects, ensuring timelines are met and tasks are completed.
• Work cross-functionally with different departments (creative, accounts, media, etc.) to support the execution of agency projects.
• Handle sensitive information with the utmost discretion and professionalism.

Executive Assistant Qualifications:

• At least 3-5 years of experience in an executive assistant or administrative support role, preferably in a fast-paced advertising, media, or creative environment.
• Bachelor’s degree in business administration, communications, or a related field (preferred).
• Excellent organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
• High attention to detail and ability to work under pressure in a dynamic environment.