Executive Assistant

Pay Rate: 40-50 per hour

Parsippany Hybrid - Tuesday, Wednesday, Thursday

contract one year

At GAF, we cover more than buildings. We cover each other. No matter what role, tenure, or track, under this roof you are empowered to be there for your teammates, your customers, and especially your community. Under this roof, we don’t back down from hard work – we support one another in pursuit of something bigger. Our dedication to continuous improvement helps us lead in today’s market while defining the future of our industry. And under this roof, we believe that every challenge is an opportunity. Becoming the market leader only happens when everyone feels they have the opportunity, and the support, to thrive. We are GAF. And under this roof, we protect what matters most.

Function Overview

As part of the Skyline Team, the Executive Assistant provides administrative support to the ERP team. The ideal candidate will be a collaborative partner who strives to make it easier for the team to do their jobs better.

Summary

TheExecutive Assistant role, located in our Parsippany, NJ Headquarters, serves as the primary point of contact for internal colleagues and external constituencies on all matters pertaining to the Skyline Project.

We are looking for candidates who exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Duties

Specific responsibilities include, but are not limited to:

• Prioritizing and managing a busy and dynamic calendar of meetings and events.
• Coordinating travel, including developing itineraries, scheduling meetings with critical participants and optimizing and booking travel arrangements.
• Maintaining a central repository for project-related documents, ensuring version control and accessibility.
• Collaborate closely with team members to organize workshops, training sessions, and other related activities.
• Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Preparing Documents, Spreadsheets, Slide presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Preparing expense reports.
• Reading, researching, collecting and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), sites, companies, etc., in advance of meetings or other events.
• Completing ad hoc projects as assigned.
• Assisting with event coordination.