Job Description

The Corporate VP - Technology Planning is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the VP, Technology Planning. The top candidate will possess strong organizational and communication skills and a proven track record getting results in a team environment and independently.

Hybrid Position:

Must be in office at least 3 days/week and on days of Senior Leadership Team meetings.

Administrative Duties:

• Provide active Outlook calendar management for leadership team.
• Work directly with team and across department to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences
• Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team
• Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team
• Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
• Manage meeting logistics including registering and escorting visitors, room set up, catering, etc
• Provide leadership team with “care and feeding” throughout the day/week
• Assist with on-boarding process for all new team members across the team

Qualifications:

• Previous experience as an Administrative Assistant, supporting senior leadership in a large organization
• Bachelor’s Degree or related experience preferred
• Demonstrates ability to handle and maintain confidential information
• Experience planning large meetings and/or events required
• Must know MS Office (Outlook, Word, Excel, PowerPoint)
• Strong communication, project management and critical thinking skills
• Quick learner and ability to understand sophisticated business issues
• Must be organized, motivated and detail-oriented with superior follow-through and proactive approach
• Aptitude to juggle multiple projects and meet deadlines
• Strong attention to detail and ability to complete large volumes of work efficiently and effectively
• Must be extremely proactive with a desire to stretch beyond the task list to support the team
• Ability to adapt to a constantly evolving business and work environment
• Professional, reliable, driven and results-oriented
• Must have diplomacy skills