***This position is on W2***

Job Title: Administrative Assistant

Location: Culver City, CA (hybrid)

Duration: 6- month Contract on W2

Job Description:

This position will provide support for 3 non-fiction programming executives at Apple TV+.

The role will work across both non-fiction series and documentary features.

Two of the executives primarily focus on sports, while the third covers a wide range of projects within the non-fiction space.

The successful candidate will be a collaborative team member with a friendly demeanor and determined work ethic.

We need someone exceptionally well-organized and able to effectively multi-task & prioritize, taking initiative and budgeting time for special projects.

Description

• Provide full administrative support to 3 non-fiction programming executives

• Ability to run cross-functional calendars with heavy scheduling, manage and facilitate in person meetings, set up video conference and conference calls, and book executive travel.

• Manage and track submissions and pitch materials

• Quickly develop an understanding of the teams operations, culture, policies and procedures

• Consistent interaction with top Executive Admins and Executives within Apple Inc.

• Handle and maintain highly confidential and sensitive information

• Critical thinking needed, able to understand the business and see the “big picture”

• Ability to excel working with complex and different personalities diplomatically

• Experience completing expense reports.

• Proficient in Apple programs, especially iCal, Keynote, Numbers and Pages

• Contribute a fun and creative approach to team activities and morale

Key Qualifications

• Minimum of 1 year of experience assisting an entertainment executive

• Excellent organization skills, acute attention to detail, ability to balance multiple tasks in a fast-paced and time sensitive environment.

• Consistent record of meeting deadlines and taking initiative to make decisions quickly and under pressure

• Experience calendaring for busy executives

• Demonstrates a proactive ability to anticipate needs and react efficiently and calmly in the face of changes

• Direct experience dealing with sensitive and confidential information with integrity

• Excellent written and verbal communication skills knowing when to delegate issues upward

• Resolved, results-oriented and excited to tackle challenges while remaining calm under pressure

• We need you to be confident in making decisions on your own when needed and articulate your reasoning

• Overall ability to understand and retain new information quickly with a passion for learning new things, continuous improvement and sharing best practices

• Ability to establish and maintain effective business partnerships

• Bachelors Degree or equivalent proven experience