Our client, a successful general contracting company w/ a focus on high-end commercial interior buildouts based in Alexandria, VA, has engaged us to place a high-level, professional, proactive, solutions oriented & exceptionally organized individual in the newly created role of Executive Assistant (EA) to the President/Co-Founder ( w/ occasional support to the CEO/Co-Founder) . The President is very busy w/ a lot of demands on his time & in need of a strong right hand/gatekeeper/strategic thought partner, w/ an ability to manage multiple priorities in a fast-paced environment. The EA will be entrusted w/ sensitive/confidential information, displaying the highest level of discretion & trust at all times. This is a great, long-term opportunity (for the right fit!) supporting a busy executive, & working w/in a successful, & continually growing company. Potential for minimal domestic travel down the road. *Please do not contact our client directly.*

The EA will provide administrative, logistical & project management support, as well as a small amount of personal support, allowing the President’s focus to be on moving the company’s goals & initiatives forward. The President also has outside interests/ventures, & is involved with a number of charities/organizations that the EA will assist w/ as needed. 

The ideal candidate has a strong business acumen, positive attitude, dedicated work ethic, high personal standards of integrity, is a curious learner, confident, courteous, resourceful, & forward-thinking. A keen interest to learn the inner workings of the business, an exceptional attention to detail, excellent communication skills, an ability to seamlessly multi-task & identify priorities, as well as work well independently & as a team, is essential in this role.

Hours: 8am-5:30pm w/flexibility - employees arrive between 7:45-8:15am & leave between 5-6pm, as the employers are not clock-watchers & believe in treating their team like adults. With exception of a specific projects/activities that might require the EA’s support, there’s minimal need/expectation for after hrs/weekend support. Flexibility is needed to receive communications via email/text/phone outside of normal business hrs, responding to urgent needs immediately, & prioritizing others accordingly (next business day, etc.).

Location: Alexandria, VA - Landmark/Van Dorn area

About the Company: 

The client is a general contractor ($100 million annual rev., currently w/ a 45 person team) offering world class sophistication & attention to detail on every project they take. They specialize in high-end commercial interior buildouts, offering reconstructions, construction, & design & build assist services. They have a deep desire to raise the bar, exceed expectations & deliver excellence for their clients every time they’re given the opportunity.

About the President:

The President, also Co-Founder, is responsible for executive oversight over business operations of the company, overseeing all corporate & financial operations & ensuring client satisfaction. His resume includes some of the largest law firms and corporations in the area as well as the world. His breadth of experience & attention to detail has allowed him to grow a steady base of happy, repeat clients. His passion for client satisfaction & drive to always exceed expectations makes it easy for him to oversee all the business operations & ensure client satisfaction on all their projects.

About YOU: 

• You have a “no task is too small” attitude , thrive in a high-level support role, & are known to be a contributing, life-changing force for your executive . 
• You have a “figure it out” mentality, & know to ask questions when needed.
• You’re highly proactive w/ strong organizational & project management skills, reflecting the ability to perform & prioritize multiple concurrent tasks as the business or executive’s priorities dictate.
• You have strong time management skills & don’t need to be micromanaged in order to execute.
• You’re forward thinking, intuitive, anticipate & try to always remain two steps ahead of your executive’s needs.
• You’re a smart self-starter, proactive, productive, highly organized, work well independently & as a team.
• You have strong interpersonal skills w/ a demonstrated ability to work w/ high-level executives & across the company as a whole.
• You have a strong learning mindset, are very resourceful, show initiative, have strong decision-making capability & a proactive approach to problem solving.
• You're personable, humble, have a calm demeanor, & convey emotional maturity & professionalism.
• You’re driven, confident & diligent, have impeccable attention to detail & strong follow through.
• You always have a pen/paper ready to take notes to keep track of tasks/requests, to help ensure things don’t fall through the cracks along the way. 
• You provide a courteous/professional point of contact, exhibit a high level of client focus, representing your executive & company in a positive light at all times. 
• You’re a great team-player willing to jump in where needed to get things done. 
• You’re honest, display a high level of personal accountability & responsibility, utilizing tact, discretion & good judgment at all times, especially when exposed to confidential/sensitive material. 
• You have the ability to be a good “buffer” & communicate w/ a mix of different personalities, & an ability to “read the room”.
• You have excellent written & verbal communication skills.
• You’re flexible/adaptable & have the ability to pivot as needed.
• You have experience supporting busy executives at a high-level.
• You’re tech-savvy & comfortable working on PCs.
• You have a good history of job stability, strong references & are looking for a long-term career. 

Key Responsibilities Include (not limited to): 

• Act as a gatekeeper, providing a bridge for smooth communication between the President, his direct reports, the CEO, company staff & outside parties.
• Act as a "barometer," having a sense for the issues taking place in the office, keeping the President updated as needed.
• Proactively maintain the President’s calendar, ensuring seamless coordination, he is never double-booked, providing a time buffer in between meetings, & prioritizing the most time sensitive matters as scheduling conflicts & last minute requests arise. 
• Receive, review, & respond to communications in a timely & professional manner; determine the importance of the communication, summarize, & distribute to the President and/or company personnel. 
• Build relationships w/ the President’s core team/direct reports.
• Work closely w/ the President to keep him well informed of upcoming commitments & responsibilities, following up appropriately.
• Coordinate travel arrangements (business/personal) & logistics for the President (& family as needed), create detailed travel itineraries, submit related expense reports, & prepare him for all travel as needed (ensure he has tickets, photo ID, passport, itineraries, etc.).
• Monitor the President’s email inbox, filtering emails & prioritizing what needs immediate attention while maximizing productivity, & responding accordingly as needed/directed.
• Collaborate w/ other departments to gather information & facilitate cross-functional communication.
• Prioritize inquiries & requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Coordinate internal/external meetings & calls, including scheduling/logistics, gathering background information, drafting agendas, preparing materials/presentations, & sending reminders.
• Attend meetings as requested (including on behalf of the President when needed), & take/track meeting notes & action items to ensure that follow-through & accountability are maintained.
• Coordinate special projects that align w/ the priorities of the President & company.
• Answer the phone, take accurate messages, keep track of President’s whereabouts, & handle urgent calls w/ appropriate judgment.
• Assist w/ company event planning/coordination, as well as personal/family events for the President.
• Manage, compose & prepare confidential correspondence, reports, & other complex documents, proofing & editing of all documents to ensure accuracy & consistency.
• Manage sensitive matters w/ a high level of confidentiality & discretion.
• Organize/maintain filing systems, & further refine systems & processes to maximize efficiency. 
• Conduct research on various topics to support the President’s decision-making process.
• Maintain address list/contacts, & be proactive in recognizing when to send thank you notes & gifts to personal/professional contacts, & recognizing employee birthdays and employment anniversaries.
• Provide PA support as needed.
• Liaise w/ personal/business associates, philanthropic contacts & clients as needed. 
• Other related duties as assigned. 

Experience/Education: 

• 5+ years EA experience working in a high-paced environment, w/ 2+ years experience directly supporting C-suite/high-level executives. 
• MS Office (365) proficiency; experience w/ PCs.
• Bachelor’s Degree ideal, but not required.

Compensation/Benefits: 

• Base Salary: $125-$150k + performance based bonus up to 10%
• M/D/V
• 401(k) - 3% employer automatic contribution 
• PTO/Sick Leave/Paid Holidays/Community Service/Parental leave 
• Company provided laptop (PC) & iPhone
• Monthly car allowance ($600)
• Gym membership reimbursement ($35/mo), complimentary beverages & snacks, & employee social events
• & more

*Successful completion of reference & background checks required prior to employment*

Note: We appreciate your interest in this opportunity & review all submissions. Candidates of interest will be contacted via email w/ a questionnaire to further assess potential fit/next steps.

TMH/our Clients provide equal opportunity employment, & don’t discriminate w/ recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military status, veteran status, or any other characteristics protected by law.