Operations Coordinator at McShane Construction Company summary:
The Operations Coordinator is responsible for managing the prequalification of subcontractors, assisting with monthly pay applications, and ensuring compliance with project management software. This role involves communication with subcontractors to gather necessary documents, as well as training new employees on company procedures. The ideal candidate has experience in construction or administration, strong attention to detail, and effective communication skills.
Description
Responsibilities:- Prequalification monitoring: Send preliminary prequalification to new subs wanting to be added to our bid list; hired subs are required to submit online formal prequalification enrollment for corporate review.
- Assist with Monthly Pay Application process. Gather information for payment application. Prepare the application for payment, contact subcontractors regarding invoices, and verify billing vs. actual work complete and materials stored.
- Work with Subcontractors to assist them with Textura and submitting their monthly payment applications as it relates to their sworn statement
- Contact subcontractors as necessary to obtain shop drawings, samples, and outstanding contract documents. Assist with maintaining current shop drawing and working drawing log.
- Distribute submittal packages to appropriate parties as directed by project management. Document all submissions electronically and/or by hard copy, as applicable.
- Obtain insurance certificates from subcontractors and follow-up on non-compliant or expired certificates.
- Resource for employees on company best practices, software and processes (example; CMiC, Textura, Assurance, contracts, etc).
- On-board and train new employees on project management software and procedures.
Requirements
- Associates degree or equivalent combination of education and experience
- 2+ years related construction or administration experience preferred
- Initiative and a proactive approach to work to support project teams at the highest level possible.
- Ability to communicate effectively and work productively with others.
- Ability to prioritize and manage multiple priorities and deadlines.
- Strong attention to detail and the ability to produce work that is accurate, complete, and error-free is required.
- Other success factors include reliability, positive attitude, professionalism, and an eagerness to learn.
- Ability to use or learn project management software. CMiC and Textura experience preferred.
- Proficient in the use of computers and word processing, spreadsheet, presentation, and email software.
EOE/Minorities/Females/Vets/Disabled
#hlmgPandoLogic. Category:General, Location:Madison, WI-53725
Keywords:
Operations Coordinator, subcontractor management, payment applications, project management, construction administration, CMiC, Textura, shop drawings, insurance certificates, employee training