A nonprofit services organization in New York City is currently seeking an experienced administrative professional to join their growing team as their new Executive Assistant.

About the Opportunity:

• Start Date: February
• Assignment Length: Ongoing
• Hours: 9am to 6pm (but need to be flexible)
• Location: Hybrid opportunity requiring the qualified professional to work onsite at least 2 days a week.

Responsibilities:

• Manage and schedule a high volume of incoming calendar requests.
• Serve as a liaison to internal staff and external stakeholders, including board members, donors, and members of the press.
• Accompany and provide hands-on support to the principal during meetings and events attended by high-level individuals from various industries.
• Preparing daily and weekly agendas.
• Preparing or ensuring the preparation of meeting agendas, materials, and talking points.
• Coordinate with the security team to prepare for speaking engagements and event attendance
• Recording and processing expenses.
• Draft correspondence and research in collaboration with the principal and relevant internal staff.
• Document management and filing.
• Assisting with Board meeting preparations and day-of staffing.
• Special projects and other duties as assigned.

Qualifications:

• Bachelor's degree
• Commitment to the organization's mission
• Superior writing and communication skills
• Demonstrate proficiency in Microsoft Office Suite and ability to quickly adapt to new software and hardware solutions as needed
• Manage existing and new relationships with external vendors to fulfill operational and logistical demands
• Demonstrated capacity to exercise judgment, strict confidentiality, and discretion
• Ability to match the fast-paced working style of the principal and the organization; to make decisions and adjust quickly; and to maintain a positive, open disposition, even in the face of challenging circumstances
• Apply creative problem-solving
• Ability to multi-task, remain extremely organized, and manage the multiple moving parts that constitute the position