Job Summary

The Shipping & Receiving Specialist plays a crucial role in the efficient and secure handling of all incoming and outgoing shipments within the operations of a life science company. This position ensures the timely processing of materials, equipment, and supplies essential for research and operational activities. The ideal candidate will possess strong organizational skills, attention to detail, and a commitment to maintaining the highest standards of safety and compliance within a dynamic life sciences environment.

Key Responsibilities

Receiving Operations:

• Inspect and verify incoming shipments for accuracy, condition, and compliance with purchase orders and shipping documents.
• Unload deliveries, ensuring proper handling of sensitive and hazardous materials in accordance with safety protocols.
• Record and track all received items using inventory management systems.
• Coordinate with suppliers and internal departments to resolve discrepancies or issues related to shipments.

Shipping Operations:

• Prepare and package outgoing shipments, ensuring proper labeling and documentation for timely and accurate delivery.
• Schedule and oversee pick-up and delivery services, maintaining communication with carriers to track shipments.
• Ensure all outgoing materials comply with regulatory requirements and internal standards.

Gas Cylinder Management:

• Oversee the receipt, storage, and issuance of gas cylinders, ensuring compliance with safety regulations and company policies.
• Conduct regular inspections of gas cylinders for integrity, proper labeling, and certification status.
• Manage inventory levels of gas cylinders, including tracking usage, ordering replacements, and disposing of expired or damaged cylinders safely.
• Coordinate with safety officers and laboratory personnel to ensure proper handling and usage of gas cylinders.
• Maintain accurate records of gas cylinder inventories, including tracking locations and maintaining compliance documentation.

Inventory Management:

• Maintain accurate inventory levels of supplies and equipment, conducting regular audits and cycle counts.
• Coordinate with procurement and laboratory teams to replenish stock and manage storage solutions.

Safety and Compliance:

• Adhere to all safety guidelines and protocols related to the handling of biological, chemical, and hazardous materials.
• Maintain a clean and organized shipping and receiving area to promote a safe working environment.
• Stay updated on relevant regulations and best practices in shipping, receiving, and inventory management within the life sciences sector.

Administrative Duties:

• Prepare and maintain shipping and receiving documentation, including bills of lading, packing lists, and invoices.
• Respond to alarms within the laboratory to notify the responsible party
• Provide support to other departments as needed, facilitating smooth operational workflows.

Qualifications

Education:

• High school diploma or equivalent required.

Experience:

• Minimum of 2 years’ experience in shipping and receiving, preferably within a laboratory or life sciences environment.
• Familiarity with procurement software

Skills:

• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Knowledge of safety protocols related to handling hazardous materials.
• Proficient in Microsoft Office Suite

Certifications:

• Department of Transportation Hazmat Shipper Certification
• OSHA certification or equivalent is a plus.