Administrative Assistant @ Coppell, TX
Job Summary
We are seeking a highly organized and proactive Administrative Assistant with at least 1-2 years of experience in an administrative or office support role. This position plays a vital role in supporting daily office operations, coordinating administrative functions, and assisting multiple teams. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment.
Key Responsibilities
- Serve as administrative support to multiple leaders.
- Assist with scheduling meetings, conference calls, and coordinating travel arrangements.
- Prepare, proofread, and organize documents, reports, and presentations.
- Perform calendar management tasks for the senior leaders they support.
- Manage confidential, time-sensitive internal and external communications.
- Create and maintain distribution lists for announcements and distributions
- Greet and assist visitors, ensuring a professional and welcoming office environment.
- Assist senior leaders and team with presentations (e.g., PowerPoint, Excel) as needed.
- Manage office supplies, ordering and replenishing as needed.
- Coordinate incoming and outgoing mail, shipments, and deliveries.
Qualifications & Skills
? Experience: Minimum 1-2 years of experience in an administrative support role or equivalent.
? Education: High school diploma required; associate’s degree or higher preferred.
? Technology Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with office management systems a plus.
? Organizational Abilities: Strong attention to detail with the ability to manage multiple tasks efficiently.
? Communication Skills: Excellent verbal and written communication skills.
? Professionalism & Confidentiality: Ability to interact professionally with employees, leadership, and clients while handling sensitive information discreetly.
? Problem-Solving & Initiative: A proactive approach to challenges and the ability to work independently.
Thanks,
Nelson Ratner