Sample Service Specialist & Procurement Assistant
Fairfield, NJ
4+ Month Contract - Possible Temp To Perm
Pay: 22.97/hr, W 2
Onsite
Est Hours Per Week: 30-35 hours a week
Work Schedule + Time Zone: 9am - 5:30pm EST
Temp to Hire (Y/N)? yes
Highest Level of Education Required for this Position: high school diploma
Qualifications: Sales Force, Google platform, ERP (basic data entry)
The Sample Service Specialist & Procurement Assistant will perform the following responsibilities:
•Keeps, maintains and manages stock and inventory of Samples:
a. order new raw materials (samples) to suppliers as needed.
b. coordinate samples request from customers:
i. Pick, input and dispatch sample requests for delivery to the customer.
ii. Responsible for the packing and posting of all samples and the related documents
(Certificate of Analysis, MSDS).
•Handling of emails and phone calls relating to samples and interface with sales Team regarding
questions.
•Enter into our database (Sales Force) all the administrative informations related to sample request
•Keep good storage of the samples physically on the shelves and record digitally (update tracking
file) including related documents
•Support Marketing teams with managing prototype stock and dispatch
Sample handling is 70% of the job
•Update Suppliers' prices into ERP in a timely manner
•Reads, receives and distributes to the appropriate persons in the organization (Sales Teams,
Marketing Teams) all communications and requests emerging from the professional digital
platforms (Seppic US Website, Knowde or UL prospector platforms....) or paper mails; collects
information and dispatches it through internal email to ensure requests are managed in a timely
manner.
•Assists the office teams, mainly Marketing and Sales, in their request and order process into the
ERP (Microsoft Dynamics 365).
Procurement Assistant is 30% of the job
Skills:
•Attention to details and very rigorous in organization of the sampling room
•Strong sense of service and respecting time lines
•Written and verbal communication skills
•Microsoft Office or Google Tools software skills
•Telephone and emails skills
•Documentation skills
•Dependability, autonomy and professionalism
•Needs to be on the office 5 days a week
•Good interpersonal skills
Education and Experience Requirements:
•High school diploma
•One to two years of office assistant and or supply experience