SUMMARY OF POSITION:
The HR Coordinator is responsible for supporting the HR team by managing employee records, assisting with onboarding and offboarding, maintaining HR systems, and providing administrative support to ensure the smooth operation of HR functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties as assigned):
Onboarding & Offboarding:

• Facilitate the onboarding process for new employees, including preparing welcome materials, coordinating orientation sessions, and ensuring all necessary paperwork is completed.
• Assist in offboarding tasks for employees leaving the organization.

Employee Records Management:

• Maintain accurate and up-to-date employee files and HR database with relevant employee information while ensuring confidentiality of sensitive employee information.
• Assist with migration of current employee files while establishing a coherent and consistent file structure for HR document management system.

General HR Administrative Support:

• Answer HR-related inquiries and provide general support in HR projects as needed.
• Assist in managing employee benefits enrollment, changes, and inquiries.
• Provide administrative support on generating reports for leave management, including paid time off, sick leave, and other absences.
• Ensure HR compliance with applicable labor laws and regulations.
• Assist in generating regular reports related to HR activities, such as turnover, headcount, and training records.
• Provide administrative support to the HR Manager and senior leadership as required.

Requirements
EDUCATION AND SKILL REQUIREMENTS:

• Associate's degree in human resources, Business Administration, or a related field is preferred.
• 1-3 years of experience in an HR role, preferably in a coordination or administrative capacity.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Familiarity with HRIS systems.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills to collaborate with employees at all levels.
• Self-starter with a proactive attitude.
• Ability to work effectively in a fast-paced, dynamic environment.
• Bilingual (Fluent in Spanish/English) preferred.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit to operate a computer. The employee is occasionally required to walk; reach with hands and arms.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is normal.