Human Resources Assistant

job
  • C. F. Martin & Co.
Job Summary
Location
Nazareth ,PA 18064
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
29 Jan 2025
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Job Description

C. F. Martin & Co.® has been making the finest handcrafted acoustic guitars since 1833. For the biggest names and the most revered musical legends. For the pioneers, the rebels, and the dreamers. For anyone who cares about music and loves making it. There's a passion that runs through this organization. From our employees to our loyal customers to our business partners across the globe. This passion fuels our ambition to make the very best tools designed to help every artist share their music with the world for generations to come. Nearly 200 years of making great music. And we're ready for the next 200. Want to come with us?
Summary Description:
We are seeking an energetic, highly motivated, detail-oriented HR Assistant to join our team at C.F. Martin & Co. As the Human Resources Assistant, you will play a critical role within the HR department and can immerse yourself in all areas of HR including recruiting and onboarding, training and employee development, payroll, vendor relations, reward and recognition, company celebrations, internal communications and overall employee experience.
This role will be critical in organizing and maintaining key employee processes, ensuring compliance, and supporting the HR department's initiatives and projects. You'll have the opportunity to grow your skills, make an impact, and support a company that's passionate about our heritage, our culture and our employees.
Specific Duties and Responsibilities:

  • Utilize HRIS and propose process improvements and ideas for better HRIS utilization.
  • Support payroll administration and complete payroll processing independently when necessary.
  • Reconcile and pay/submit for payment invoices
  • Prepare and transmit data files as needed (e.g., health savings account, service award, etc.); troubleshoot file transmission errors.
  • Assist with 401(k) Retirement Plan participant enrollment; track 401(k) loans; reconcile 401(k) contributions and loans after each payroll; file related documentation
  • Assist hiring/termination processes including tracking and contacting applicants to arrange interviews, collecting background screening information, monitoring electronic onboarding process to ensure completion, and support offboarding processes.
  • Ensure all applicants receive communication regarding their status with the recruitment process.
  • Manage/support employee programs including service awards, reward and recognition programs, and company/employee celebrations.
  • Support Employee Engagement survey administration and data collection.
  • Maintain and format all current position descriptions.
  • Schedule meetings (e.g., interviews, training, etc.) and compile meeting minutes as requested.
  • Prepare, post, and distribute all Company communications (e.g., routine communications, employment opportunities, events, etc.).
  • Manage the Communication Team drop boxes (physical and digital)
  • Manage the One Call Now system users and messages.
  • Collect and distribute incoming mail. Prepare outgoing mailings as needed
  • Utilize the security badge system to generate reports and print badges
  • Order department supplies.
  • Support annual budget preparation.
  • Support year-end payroll and HR processes.
  • Maintain confidentiality of all HR information.
  • Treat coworkers and visitors equally without regard to race, age, creed, color, religion, gender, national origin, alienage, ancestry, citizenship status, sex, marital status, arrest record, gender identity, veteran status, disability or handicap, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state or local laws.
  • Perform all other duties as assigned.
Position Requirements:
  • 1-3 years of prior work experience supporting an HR department, either as an HR intern, HR Assistant, HR coordinator, or similar.
  • High School Diploma required, associate or bachelor's degree in human resources, Business Administration or related field preferred
  • Demonstrated experience providing a high level of customer service
  • Strong presentation skills- including creating, coordinating and presenting
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks, manage time effectively, be proactive and handle multiple tasks while maintaining a high level of focus on the details
  • Good organizational and interpersonal skills and ability to deal effectively with a variety of people and situations
  • Ability to work independently with little or no supervision
  • Ability to act with integrity, trustworthiness and professionalism
  • Positive attitude and collaborative mindset
  • Proficiency in Microsoft Office Suite programs (e.g., Word, Excel, Outlook, etc.)
  • Prior experience with HRIS and payroll systems; experience with iSolved is a plus
  • Interest and willingness to further education and development through school, certification programs, or continual learning opportunities (i.e. SHRM, HRCI, etc.)
  • Willingness to have fun and celebrate successes
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