Our client, a preeminent law firm with offices around the country, is seeking an experienced administrative / legal assistant to join their team in Midtown New York City.
Responsibilities and Duties:
General administrative support services
- Maintain calendar and contacts
- Room scheduling/reservations (individual and group meetings)
- Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
- Track monthly expenses, prepare expense reports and manage corporate card accounts
- Make travel arrangements
- Respond timely to emails requesting other assistance
Documentation
- Proofread documents upon attorney request
- Perform photocopying, scanning, faxing, binding, filing, etc.
- Create TOCs and TOAs
- Prepare legal correspondence, documents, electronic filings, etc.
- Create and maintain files
- Prepare new client/matter forms; engagement letters, etc.
- Create binders
Track attorney bar/court admissions/CLE information
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
Enter attorney hours into time management system and manage contract attorney time as applicable
Review and edit of monthly prebills; drafting cover letters for same
Minor personal work for a Partner
Provide back-up services for other admins or office personnel
Other duties and special projects as assigned
Education, Experience, and Skills Required:
Associate’s degree preferred
2+ years general office experience required, prior law firm experience is preferred.
Excellent communication skills, both verbal and written.
General knowledge of office equipment and tools.
Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.
Ability to build rapport with attorneys and professional staff.
Strong organizational skills with great attention to detail.
The ability to work independently but within a team environment.
This is a hybrid role (3 days per week in office) with daily work hours generally 8:30a-4:30p.