Position Summary

Responsible for coordinating a wide range of human resource functions for our Pumps Division and Gorman-Rupp Industries. This includes assisting the Human Resources Manager with recruiting, interviewing, and hiring personnel, providing assistance with corrective actions and ensuring Company personnel are well informed of human resource policies and programs. Assists with updates to employee records, insurance, and benefits reporting requirements, and assists with ensuring that Company records and reporting are in compliance with federal and state regulations. This position will be a backup for the Human Resources Coordinator when required and assist with front desk responsibilities when needed.

Essential Functions and Basic Duties

Assumes responsibility with assisting with the company recruiting process.

• Place recruitment advertising when required.
• Recruit, screen, interview and administer test requirements to exempt and non-exempt applicants.
• Assist with the internal bid process for internal job placements.
• Assists with generating offer letters and ordering background checks and drug tests.

Assumes responsibility for assisting with onboarding new employees.

• Conducts new hire orientations.
• Assist with reviewing company benefit programs and eligibility with new hires.
• Manage the completion of all employment HR forms and enrollment into benefit programs.
• Ensures all new hires complete current UKG Pro-Learning training modules

Assumes responsibility for assisting with off boarding employees.

• Prepare exit packages for retirees and other employees leaving the company.
• Coordinate and conduct exit interviews for terminating and retiring employees.

Assumes responsibility for assisting with training requirements.

• Assist with ensuring all Pumps and GRI employees complete their annual mandatory training modules.

Assumes responsibility for Working with the HR Manager Concerning Employee Relations.

• Provides guidance to managers, supervisors and employees on various human resource issues, procedures and policies.
• Communicates proactively and works with managers and supervisors to resolve employee concerns and issues which include both active and retired employees.
• Assists with coordinating company events to include the morale programs, annual company picnic and annual company Christmas luncheon as required.

Assumes responsibility for compliance and records maintenance records.

• Assists the HR Manager in ensuring compliance with all applicable federal, state, and local laws and regulations by assisting in the maintenance of records, reports, and logs.
• Keeps up-to-date on legal and reporting requirements.
• Assists in maintaining electronic personnel files for all active and terminated employees.

Assumes responsibility in assisting with administering Company Programs.

• Assists with coordinating and administering FMLA and Short-Term Disability Programs.
• Assists with the annual Benefit Open Enrollment process.
• Assists with the Applicant Tracking Program.
• Enters data into the Anthem system for retirees and aging out dependents.
• Assumes administrative duties for the Suggestion Program reward calculations.

Assumes responsibility as the backup for the Human Resources Assistant when required and Front Desk when needed.

• Assists with entering information into the HRIS system to include payroll, new hire and other miscellaneous employee changes or additions.
• Assists with creating new ID badges for employees.
• Assists with job bid posting entries into the HRIS system and posting to bulletin boards.
• Assists with IT Maintenance tickets when required.
• Assists with Front Desk responsibilities when needed.

Education/Certification

Bachelor’s degree in business, human resources or equivalent combination of education and experience.

Experience Required

Minimum of 4-5 years of experience in human resources.

Required Knowledge

Strong knowledge and hands-on experience of benefit programs.

Strong knowledge of COBRA, ERISA, FMLA and related state and federal regulations.

Hands-On experience with entering employee information into vendor systems to include Medical, Dental, Vision, and 401k programs.

Proficiency in Word, Excel and PowerPoint.

Previous experience with entering information into HRIS systems – HR UKG experience a plus.

Skills/Abilities

Maintains a high degree of professionalism and confidentiality.

Strong organizational, analytical and problem solving skills.

Strong verbal and written communication skills.

Strong interpersonal and presentation skills.

Ability to handle difficult employee situations which include conflict resolution.

Attention to detail and a multi-tasker.

Dependable – stable work and attendance history.

Local travel required - Ability to travel between company buildings in Mansfield and Bellville each week.

Physical Activities and Requirements of this Position

Ability to sit for prolong periods of time as well as walk, stand, bend, stretch and grasp.

May exert up to 20 lbs. of force and lift 10-15 pounds occasionally.

Working Conditions

Typical Office working environment and manufacturing environments