The San Francisco office of a global law firm is seeking an Executive Assistant to support Partners (Corporate & Litigation Law) of the firm. The Executive Assistant serves as the key point of contact for both internal and external clients, as well as serves as a liaison between the attorneys and clients.

Duties & Responsibilities:

• Manages and maintains busy calendars, emails and schedules appointments.
• Prepares and organizes complex travel arrangements (domestic and international)
• Maintains client files, updates contact lists.
• Drafting letters and correspondence.
• Monitors, screens, and responds to and distributes incoming communication.
• Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
• Manages client billing, expenses and collections, time entry.
• Marketing and business development support.
• Heavy client contact for coordination and to assist with the management of client relationships.
• Coordinates client engagement, conflicts process and opening matters.
• Assists in business development initiatives and filings.
• Other special projects, as needed.

Skills & Competencies:

• Able to multi-task and prioritize their workload and work well under pressure.
• The successful candidate should be a self-starter, forward-thinking, action-oriented and focused.
• Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Requires the ability to work under pressure to meet strict deadlines.
• Excellent verbal and written communication skills.
• Learn quickly to adapt to new situations.

Qualifications & Prior Experience:

• Candidates need to have five or more years' experience as an administrative or executive assistant, in a large or medium size law firm or legal department of a corporation.
• Experience in a fast-paced, executive level work environment is highly desired.
• Bachelor's degree or equivalent experience preferred.
• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.
• MUST have experience supporting senior attorneys.