This is a contract and Onsite role through Magnit Global with one of the world’s leading American energy company based in Jackson, Michigan

Client Details

Job Position : Administrative Assistant

Client : CMS Energy

Location : CMS Energy Corporate Headquarters (OEP), One Energy Plaza, Jackson, MI, 49201

Duration : 12+ Months (Possibilities of Extensions)

Job Duties:

• We are seeking a highly organized and adaptable Administrative Assistant to support three executive directors within our organization.
• The ideal candidate will be proficient in Microsoft Outlook, Excel, and Teams, and will excel in a dynamic, fast-paced environment.
• This candidate will be adept at adjusting priorities and keeping up with shifting demands. This role requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

Key responsibilities:

• Calendar Management: Efficiently manage and coordinate the executives' calendars, ensuring all appointments, meetings, and events are scheduled and updated.
• Meeting Coordination: Schedule and organize meetings, including preparing agendas, taking detailed notes, and distributing minutes.
• Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation.
• Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing.
• Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees.
• Collaboration: Partner with other executive assistants within the P&C function to ensure seamless support and coordination across the team.
• Adaptability: Embrace change and demonstrate agility in responding to shifting priorities and demands.

Skills:

• Proficiency in Microsoft Outlook, Excel, and Teams.
• Strong attention to detail and management across three different clients
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion.
• Proven experience in a similar role supporting senior executives.
• High level of adaptability and agility in a fast-paced environment.
• Experience in the HR function or related field.

Education:

Bachelor's degree in Business Administration or a related discipline