Entry Level HR Coordinator at The Ballantyne, A Luxury Collection Hotel
JOB SUMMARY: Supports the area Human Resources Department (over 5 properties) by performing a variety of administrative and clerical job duties. Acts as the initial point of contact for team members and applicants. Assists in screening and onboarding new hires and coordinates employee referral program. Maintains and enhances a positive corporate culture by providing confidential, consistent, prompt, and polite service.
JOB DUTIES

• Maintains personnel and medical files (online and paper).
• Answers incoming calls to the department and provides assistance to callers or routes calls to appropriate team member.
• Greets visitors to the office, ascertains nature of business and assists person or connects to appropriate team member.
• Routes incoming and outgoing mail.
• Makes copies, prepares new hire packets, files, and performs similar clerical tasks.
• assist manager in screening and hiring process for all applicants, including background check, offer letter, name tags and new hire paperwork.
• Enters new hire information into HRMS and timekeeping systems.
• Registers new hires in appropriate websites (e.g., ADP, Marriott) and assists with password re-sets.
• Maintains office supply inventory and orders supplies on a regular basis.
• Assists HR Director in coordinating a variety of team member events throughout the year.
• Maintains HR and team member bulletin boards.

EDUCATION AND EXPERIENCE

• 1 year related HR experience preferred
• Bachelors Degree preferred

SKILLS & ABILITIES

• Bilingual in English and Spanish strongly preferred
• Strong Microsoft Office skills (e.g., Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Ability to pay close attention to detail
• Excellent verbal and written communication skills
• Ability to work a flexible work schedule

PHYSICAL REQUIREMENTS

• Ability to sit, stand, talk, hear, reach, bend, grasp and perform repetitive motions
• Ability to push, pull, lift, carry or otherwise move up to 10 lbs.

Benefits:

• 401k after 90 days, fully vested, company match to 3%
• Medical (3 plan choices)
• Dental (2 Plan choices)
• Vision
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA)
• Awesome Paid Time Off policy
• Marriott Hotel Discounts Worldwide
• Northwood Hospitality Discounts
• Discounts at our Gallery Restaurant and Spa
• and more!

EEO and ADA Statements
The Ballantyne is an Equal Opportunity Employer committed to maintaining a diverse workforce and an inclusive culture.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
Education
- High school diploma or GED
Skills and Experience (Essential)
- At least 18 years of age
- Basic computer skills
- Must be able to read, communicate effectively and have superb interpersonal skills
- Must be able to work well under pressure while retaining tact and composure when resolving guest complaints
Skills and Experience (Preferred)
- Work experience Human Resources in the hospitality or restaurant industry
- Experience with programs such as ADP Payforce, Timesaver, Recruiting tool, etc.
- Bi or Multi-lingual