Position Summary The Human Resources Assistant will support the HR Department with Onboarding, recruitment, leave management, automation of HR processes, and other general HR duties.
Key Responsibilities - Manage the Onboarding Process, including preparation, training, and new hire assimilation
- Serve as primary user for all HR systems; maintain employee data in HRIS, including entering new hire information, updating organizational structure, job titles, etc.
- Support payroll activities for employees
- Provide employment verifications and handle unemployment claims
- Complete I-9 verifications for all new employees via E-Verify
- Perform various data gathering and report creation as requested
- Assist in program rollouts and training i.e., benefits open enrollment
- Respond to routine general employee HR questions or properly redirect employees in a timely manner
- Keep apprised & updated on new labor laws, benefits compliance, company policies, and procedures
- Maintains and updates as required, all employee information records, personnel files, and appropriate databases and ensures accuracy of employee status and headcount.
- Answer routine inquiries, both internal and external, on subjects such as employment verifications, job openings or benefits, human resource related pay issues, and policy questions
- Consistent tracking of all employees on Leave of Absence, including, but not limited to, Military, FMLA, and tracking all benefits and employee-paid premiums for the duration of the leave, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work
- Assists employees with disability insurance claim requirements for non-work-related injuries or illnesses, tracking all benefits and employee-paid premiums for the duration of the disability, making sure all physical capability forms and physical agility tests are complete prior to the employee returning to work
- Oversees the employee light duty program and assists with light duty staffing assignments and schedules
- This position requires working independently with minimal supervision.
- Perform other such duties as may be required.
POSITION QUALIFICATIONS Education & Experience - High School Diploma, associate degree preferred
- 3 + years of previous relevant experience in Human Resources required
- Working knowledge of HR functions including recruiting and hiring, benefit administration, employee/labor relations, and compensation
- Familiarity with medical/dental/life insurance enrollment and administration
- Knowledge of federal, state, and local labor laws
Competencies - Ability to interface with associates and management at all levels, handling confidential issues and information with discretion
- Ability to multi-task while maintaining vigilant attention to detail
- Strong PC skills including MS Office, UKG and E-schedule
Work Environment: - Work is performed under normal working conditions, as in a standard office environment.
Physical Requirements: - High level of sitting/working at a desk
- Light physical effort (lift/carry up to 10 lbs.)
- Must be able to perform the essential duties of the position with or without reasonable accommodations