Our client, one of SF's most prestigious venture capital firms, is seeking a top-notch executive assistant to support a C-Suite executive. This role will encompass coordinating a complicated calendar, organizing travel both professional and personal, and tackling ad-hoc projects. If you thrive in a fast-paced environment, and enjoy working with ambitious individuals, this job is for you.

Salary: $80K – $100K

Job Responsibilities:

• Welcome visitors and facilitate large meetings, including coordinating guest seating, arranging catering, and managing technical aspects such as setting up video calls.
• Ensure the office is maintained to a high standard, including overseeing the cleanliness and organization of common areas like the kitchen and bathrooms.
• Take ownership of office management projects, including overseeing office renovations and collaborating with facilities teams to address maintenance requests.
• Maintain a well-organized office inventory, including managing printer upkeep and ensuring that storage areas are stocked with necessary supplies.
• Coordinate with external service providers for office-related needs such as plant care, catering services, and coffee supplies.
• Manage IT-related troubleshooting, including assisting with the setting up of new equipment or replacing outdated devices.
• Handle billing for office-related services such as plant watering, catering, and other recurring office needs.
• Supervise mailroom operations to ensure smooth processing of incoming and outgoing shipments, as well as handling business-related packages.
• Manage and execute special office projects, such as office upgrades and maintaining a well-organized swag inventory.
• Plan and coordinate both in-office and offsite events, including managing budgets and logistics for various activities.
• Guide campus tours for visiting guests and external stakeholders.
• Work closely with HR to assist with onboarding new hires, ensuring a smooth transition and proper setup.
• Support senior team members (including partners) with administrative needs, such as managing calendars, travel arrangements, and processing expense reports during time off or special leaves.

Qualifications:

• Minimum of 2 years of experience in office management or administrative support roles.
• Strong initiative and a proactive mindset, with a focus on continuous improvement and high-quality results.
• Excellent organizational skills with an ability to manage multiple tasks and deadlines efficiently.
• Effective communicator with a talent for working well with teams and stakeholders at all levels.
• Demonstrated ability to solve problems quickly and adapt to new processes and tools.
• A positive, team-oriented attitude with a collaborative work style.
• The ability to remain calm, flexible, and focused in a dynamic, fast-paced work environment.
• Experience in planning and executing events, including managing budgets and coordinating logistics.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.