Administrative Assistant – Investor Relations

A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team.

Location: Greenwich, CT

Hybrid: 3-5 days in the office – flexibility as needed

Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed

Salary commensurate with experience - $90-110k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package

Responsibilities:

• Heavy internal and external meeting scheduling via Outlook

• Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes

• Preparing meeting materials (pitch decks, presentations, books, bios etc.)

• Travel arrangements including detailed itineraries and prepare expense reports using Concur

• Assist with planning and execution for events

• Assistance with ad-hoc projects including firm wide events, philanthropy and brand management

Skills and Requirements

• 3-5+ years of solid administrative experience with a track record of professional success; financial services experience

• BA/BS preferred with solid academic performance

• Knowledge of Microsoft office products

• Exceptional organizational skills and attention to detail

• Experience with event planning is highly preferred

• Ability to maintain process and meet deadlines

• Excellent judgement and someone who takes pride in their work

• Maturity and high degree of professionalism

Please submit your resume for consideration!

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