Executive Assistant to HR Team

A prestigious, global private equity firm is hiring for an Executive Assistant to support their Human Resources team. This role will require the ability to work in a fast-paced dynamic environment while multi-tasking and project managing. This EA will engage with many facets across the organization and must be team-oriented with strong relationship-building skills.

Salary commensurate with experience: $100-130k base + discretionary bonus, 3 weeks vacation, fully paid benefits, and 401k with match

This is a hybrid role in Midtown East, NYC onsite Monday – Friday with remote Fridays

Hours are generally 8:45am-5:15pm

Responsibilities

• Manage Outlook calendars, scheduling internal/external calls, and managing travel coordination.
• Prepare executives before meetings and debrief with needed action items after.
• Tracking and scheduling interviews and candidates, while maintaining confidentiality.
• Help coordinate performance reviews.
• Organize, plan, coordinate, and manage the day-of activities for special projects and events, partnering with other admins.
• Prepare and submit expense reports and reimbursements.
• Microsoft Office: Word, PowerPoint and Excel skills will be critical.
• Answer “rolling calls” from the main phone line.

Qualifications

• 4-6+ years supporting executives, finance experience is a plus
• Experience managing travel itineraries and Outlook scheduling
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook.
• Bachelor’s Degree.
• Self-starter who demonstrates initiative and a team player mentality.
• Able to multi-task and pivot as needed.
• Strong attention to detail and uses discretion with confidential matters.

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