Job Title: Administrative Assistant

Location: Chicago, IL

Industry: Global Legal Company

Pay: $80,000 - $90,000 per year

About Our Client:

Addison Group is hiring for our client, a leading global law firm, seeking an experienced Administrative Assistant to support its growing Data & AI department. This is a full-time, on-site position based in downtown Chicago.

Job Description:

This role provides high-level administrative support to the Chief Data & AI Officer and multiple department directors. The ideal candidate is proactive, detail-oriented, and capable of handling executive-level communications and confidential information with professionalism.

Key Responsibilities:

• Manage complex calendars, prioritize and schedule meetings, and coordinate travel arrangements.
• Serve as a liaison between executives, internal teams, and external vendors.
• Oversee administrative projects, including document preparation, presentations, and event coordination.
• Process expense reports, invoices, and financial documentation.
• Maintain confidential records and sensitive information with discretion.
• Run and format reports from internal systems as needed.

Qualifications:

• 5+ years of executive-level administrative support experience, ideally 10+ years total.
• Experience in professional services, financial services, or law firms preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills, including proofreading and grammar.
• Bachelor’s degree preferred.
• Ability to work independently, manage multiple priorities, and maintain confidentiality.

Additional Details:

• Schedule: Monday – Friday, 9 AM – 5 PM (35-hour workweek). Occasional overtime may be required.
• Work Environment: Business casual, professional setting.

Perks:

• Opportunity to work closely with senior leadership in a fast-growing department.
• Exposure to cutting-edge AI and data initiatives within a top-tier firm.
• Stability and career growth potential within a highly reputable organization.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.