Legal Secretary - Downtown Jacksonville, FL
Vaco is hiring for a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity to join a fast-growing law firm and contribute to a dynamic litigation team.
Overview:

The Legal Secretary plays a key role in supporting attorneys by managing information, ensuring confidentiality, and enhancing attorney effectiveness. Responsibilities include assisting with case management, document preparation, scheduling, and maintaining client and attorney confidence.
This role requires a high degree of accuracy, strong organizational skills, and attention to detail. The ideal candidate will possess excellent communication skills, the ability to handle multiple tasks, and a commitment to working collaboratively in a fast-paced legal environment.
Key Responsibilities:

• Transcribe, format, edit, and proofread legal documents, including pleadings and subpoenas.
• Schedule and coordinate court appearances, hearings, depositions, and attorney meetings.
• Prepare and file pleadings with State and Federal Courts via e-filing systems.
• Draft and summarize medical/billing records, depositions, and other case documents.
• Manage cases from inception to completion, meeting all applicable deadlines.
• Assist attorneys in trial and hearing preparation, including legal research and case analysis.
• Maintain confidentiality and ensure professionalism in all client interactions.
  

Qualifications:

• Experience:
• 2+ years of experience in insurance defense litigation preferred.
• Strong familiarity with State and Federal Court e-filing systems.
• Skills:
• Highly organized, detail-oriented, and able to work well under pressure.
• Strong verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.
• Technical Proficiency:
• Proficient in legal software and Microsoft Office Suite.
• Other Requirements:
• Highly motivated with a cooperative attitude and a commitment to excellence.
  This is a fantastic opportunity for a motivated and skilled Legal Secretary to join a reputable and fast-growing firm in Jacksonville. If you're detail-oriented, thrive in a collaborative environment, and have a passion for legal work, apply today!
  

Desired Skills and Experience


Must Have:
Minimum of 2 years as Legal Secretary or Paralegal
Efiling, State/Federal experience (if no Federal they just need to be slightly familiar), calendaring, setting up and handling drafts
Billing experience is highly preferred but they are willing to train
Research experience - this is of HUGE importance