Events Coordinator, Food & Beverage

W2 Contract

Salary Range: $72,800 - $83,200 per year

Location: Redwood City, CA - Onsite Role

Job Summary:

We require an experienced team member with a background in corporate food and beverage services to maintain in-office break rooms and assist in onsite event coordination. We are looking for someone engaging in their style and can build relationships across the company to support food and beverage needs. You will make a significant impact by maintaining food and beverage services that tightly align with company culture.

Duties and Responsibilities:

• Vendor Relations: Maintain relationships established by the Director, F&BE, and break room vendor(s), ensuring quality control to uphold a positive employee in-office experience.
• Food & Beverage Equipment Maintenance: Partner with Facilities and break room vendor(s) to ensure all equipment is in proper working order and complies with health and safety regulations.
• Food, Beverage & Events Inventory: Assist the Director, F&BE, in organizing all inventory and maintaining correct supply levels, including sourcing, ordering, and expense reporting.
• Onsite Catering: Coordinate onsite catering operations, ensuring all requests are handled efficiently in tandem with third-party vendors, aligning with our service standards and the following needs:
• Communicate with vendors to provide optimal catering services, finding cost savings when available.
• Track tickets and catering requests to ensure visibility and timely execution.
• Work with Site Services to coordinate proper room setup and catering needs.
• Onsite Cultural & Corporate Event Assistance (as needed): Assist the Director, F&BE, in coordinating onsite cultural & corporate events, such as the annual Summer BBQ & Halloween celebration, including the following needs:
• Supplies procurement
• Assistance in vendor coordination
• Event setup and breakdown
• Communications and post-event feedback collection, in collaboration with the Culture team
• Feedback Aggregation and Quality Control: Partner with vendors to aggregate robust feedback through mechanisms implemented by the Director, F&BE, such as surveys, quarterly snack fairs, and focus groups to gather daily and quarterly insights on food and beverage employee satisfaction.

Requirements and Qualifications:

• 3+ years experience within the Culinary and/or Food & Beverage industry (or transferable experience) with 1+ years hands-on experience
• Passion for hospitality work with skills to maintain open communication with vendors and their operations
• Robust collaboration skills and ability to communicate effectively
• Demonstrated ability in customer service, gathering input and feedback from colleagues to enhance service quality and customer satisfaction
• Skilled at maintaining quality standards, including food quality, break room cleanliness, service levels, and others
• Strong organizational skills and ability to execute tasks independently and effectively
• Strong Microsoft Office skills and familiarity with Outlook, Word, Excel, Forms, and PowerPoint
• Fluency in both Spanish and English is preferred.
• Experience working in a corporate office is a plus.

Desired Skills and Experience

Food and beverage, health and safety, catering, culinary, hospitality, vendor coordination, customer service, Microsoft Office, bilingual

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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